Independence School District - Agency Bids & RFPs

Addendum for preventative maintenance. The notice specifies servicing walk-in refrigeration 4 times and all other equipment twice within the June 30 to July 1 annual timeframe. No equipment will be serviced more than twice in this period.

Proposals must be received by 9:00 AM CST on Thursday, May 22, 2025. Please mark your sealed envelope RFP **** District Lamination Film Proposal and deliver to Lisa Patrick, Purchasing Supervisor, at the address provided. Questions and requests for clarification must be submitted in writing to the email address provided by 2:00 PM CST on Tuesday, May 13, 2025. Interested firms should check the website for addendums or notices of information prior to the opening date and time. All addendums must be signed and included with your submitted proposal. The majority of products will be ordered up front for one-time delivery, but additional orders can be done from the term of contract June 10, 2025 to June 10, 2026 with the same price. Primary ordering will take place during June-July for June-July-August delivery, but additional orders can be done throughout the contract term as needed. Deliveries must be made within 14 calendar days of receipt of PO. The district seeks to purchase lamination film through competitive bidding. All delivery charges are to be included in pricing. Proposals must state whether the proposer has any professional, business, or familial relationship with any current member of the board of education or with any administrator of the district. Please verify on submission that all terms and pricing reflected in your RFP are extended to all members of the greater suburban Kansas City joint purchasing cooperative. See Appendix B for a list of voting districts. The ordering jurisdiction will issue purchase orders and be responsible for all receiving, inspection, payments, and other agreement administration. Each jurisdiction that is a party to the joint proposal may act as administrative contracting officer with responsibility to issue purchase orders, inspect and receive goods, make payments, and handle disputes involving shipment to the jurisdiction. Missouri law will govern contracts entered into pursuant to this RFP. Proposals must include a copy of proposed contracts or sales agreements if available or disclose terms required by the proposer of this RFP. The district must issue a properly authorized purchase order to complete the purchase. The district will not be liable for any costs for items received that do not meet specifications, or accepted substitutions of the RFP including taxes, shipping, insurance, penalties, termination payments, attorney fees, liquidated damages, or other fees and costs. Indemnity for product liability: the seller shall be responsible for all personal injury including death or property damage as a result of the seller's negligence involving any equipment provided under the terms and conditions, requirements and specifications of the sales agreement. In addition, the contractor assumes the obligation to hold the district, including its board and employees, harmless from every expense, liability, or payment arising out of such negligent act or defective product. The seller shall replace any item received in damaged condition or stops functioning, at no cost to the district, within 90 days or the extent of the manufacturer's warranty whichever is greater. This includes all shipping costs for returning nonfunctional or damaged items to the contractor for replacement. Payment terms: district will pay from approved invoice received for each shipment made. The district will make no oral interpretations for proposers of meaning of the terms in this RFP. Requests for interpretations to the meaning of this RFP must also be made in writing to the Independence School District no later than May 13, 2025, and failure by the successful proposer to do so shall not relieve the proposer of the obligations to execute such services under a later interpretation by the school district. All interpretations made to the proposers will be issued in addenda to the RFP and will be posted on the website and be the responsibility of the proposer to acknowledge. Any contractor may withdraw his proposal pri