County of Orange seeks vendors for milk, dairy products, and ice cream for Valley View Center and Office for the Aging. Bids are due August 5, 2026. Award is based on best value, not solely lowest price. Deliveries are scheduled multiple times per week. Vendors must hold New York State permits and licenses. The term is six months, with potential for extensions. Pricing must be net, including delivery. Invoices are processed after acceptance of merchandise. Electronic funds transfer or check payment options are available.
Deliveries of milk and dairy products will be made no less than three 3 days per week, and deliveries of ice cream will be made not less than two 2 times per week. Deliveries must be made in the mornings before 10:00 am. Deliveries must be made in the mornings before 10:00 am.
Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county is able to offer Electronic Funds Transfer (EFT) via Automated Clearing House (ACH) or check. Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price.
This RCO is a formal bid with a best value basis of award, meaning the lowest price may not be the determining factor. Bids will be scored and weighted based on experience, delivery schedule, references, billing practices, and cost proposal. This request for competitive offer RCO is a formal bid with a best value basis of award which means that the lowest price may not be the determining factor in the award.
Bidders must be properly registered to do business in New York State and furnish applicable certificates of authority/incorporation/partnership/DBA. They must also hold a regular permit from the New York State Department of Agriculture and Markets and a milk dealers license. Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authorityincorporationpartnershipdba, etc. with their bid.
If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, the vendor may be listed as nonresponsible and may be ineligible for future contract awards. If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards.
A pre-bid conference and site visit will be held, and attendance is strongly recommended. A prebid conference and site visit will be held at location on date at time, prevailing time. Attendance is strongly recommended.
Questions must be submitted by Wednesday, July 22, 2026, at 3:00 p. m. All questions must be submitted by wednesday, july 22, 2026 at 3:00 p. m. , prevailing time.
Failure to respond to this RCO on any official forms included may result in disqualification. Illegible, conditional, and unsigned bids will be rejected as nonresponsive. Failure to respond to this rco on any official forms included in this rco may result in disqualification of a bid as nonresponsive.
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