Content Accessibility Government Bids & RFPs

The new websites will be ready to launch by March 2027, and work may not begin before July 1, 2026.

The bid notice states that initial payment for website services cannot be made until the beginning of the **** fiscal year.

The City of Covington will consider the competency and responsibility of bidders in making the award, and the proposal that leads to the best product for the city with the quality of design, CMS, along with price and other factors.

The City of Covington is requesting qualifications from vendors specializing in web design services able to meet the requirements in this document.

The bid notice does not mention the submission of samples.

The deadline to email questions is 3:00 PM on Thursday, April 16th, 2026.

Proposals are due no later than May 1, 2026, at 2:00 PM Central Time. The anticipated start date of the contract is June 2026.

The bid notice states that payment will be made in accordance with chapter **** of the Texas Government Code, known as the Texas Prompt Payment Act. Invoices must be submitted to ***@***. *. * and the TEA Contract Manager. Payment for goods or services purchased with state-appropriated funds will be issued by state warrants or electronic direct deposit from the state treasury. Payment is contingent upon satisfactory completion of deliverables or services.

The bid notice states that TEA intends to award one or more contracts based on the ability of a contractor to complete all requirements contained in this solicitation. Evaluation criteria include understanding of the project, methodology, technical components, management plan, experience, qualifications, task activity, deliverable, budget plan, and reference checks.

The bid notice requires respondents to be qualified and to provide satisfactory evidence of their ability to manage and coordinate the types of tasks, activities, and deliverables described in the solicitation, and to produce the specified goods and/or services on time and with high quality. This includes organizational charts, resumes of project staff, and similar project experiences.

The bid notice includes a Service Level Agreement (SLA) that outlines liquidated damages for failures in performance, such as timeliness of deliverables, quality of deliverables, file management, invoicing, staffing, and risk mitigation. The total amount of liquidated damages across the entire contract term shall not exceed twenty percent (20%) of the total contract value.

The bid notice states that any actual or prospective contractor who is aggrieved in connection with the solicitation, evaluation, or award of this contract by TEA may submit a formal protest to the Director of TEA's Purchasing and Contracts Division. The protest document must be submitted within 10 working days after such aggrieved person knows, or reasonably should have known, of the occurrence of the action which is protested.

The bid notice states that the project should be completed in no more than six months, defined as the period between the day the selected vendor commences the project and the day the Administrative Office of State Courts (AOSC) accepts the new website. The bid notice also mentions that proposals are considered to be irrevocable for a period of not less than sixty (60) days following the opening date.

The bid notice states that in general, payment shall not be made until delivery has been made, or services performed, in full, and accepted. Generally, payment shall not be due prior to thirty (30) working days following the latest of completion, acceptance, or the rendering of a properly submitted invoice.

The bid notice states that all product or service warranties normally offered by the contractor or bidder shall accrue to the judiciary's benefit, in addition to any special requirements which may be imposed by the judiciary. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one (1) year unless otherwise specified.

The bid notice states that proposals will be evaluated on the basis of the relative merits of the proposal, in addition to price. The evaluation criteria include vendor qualifications/experience (30%), project scope requirements (30%), price (20%), maintenance support and monitoring requirements (10%), and references (10%).

The bid notice states that the selected vendor must have a proven track record of successfully developing business-driven web applications for customers similar to the AOSC and completing relevant web implementation projects for at least the last three (3) years (five (5) years of experience or more is preferable), preferably through leveraging Microsoft SharePoint software development technologies or similar software.

The bid notice mentions that failure to make a complete submission as described herein shall result in rejection of the proposal. It also states that proposals found to be technically or substantially nonresponsive at any point in the evaluation process will be rejected and not considered further. Additionally, the judiciary reserves the right to terminate the contract for default or nonperformance if the contractor breaches the contract and fails to take satisfactory corrective action.

The bid notice indicates that a mandatory online vendor conference will be held on April 28, 2026, at 10:00 a. m. EST. Vendors are required to preregister for this conference by email to ***@***. *. * no later than April 22, 2026.

The bid notice states that questions concerning this solicitation may be emailed to the Supreme Court Purchasing Office at ***@***. *. * no later than May 7, 2026, at 12:00 p. m.