Server Recovery Government Bids & RFPs

The estimated expenditure is $2,876,280, as stated: amount of this expenditure is: **** amount is actual or estimated: estimated.

Proposals must be submitted via email by November 12, 2026 at 4:30 p. m. as stated: proposals must be submitted via email to warren county chief clark pam matve at ***@***. *. * by nov. 12, 2026 at 4: 30 p. m.

Evaluation based on responsiveness, ability to meet needs, and total price. The county may award to the vendor who, in the sole discretion and judgment of the county, makes the most advantageous proposal.

Vendors must have been in business for a minimum of five years and demonstrate familiarity with local government IT needs, including 911 center operations. all vendors are required to have been in business for a minimum of five 5 years as of the date of submission.

Questions or requests for clarification should be submitted at least five days prior to the bid submission date. any questions or requests for clarification should be submitted at least five 5 days prior to the bid submission date.

Proposals without the completed noncollusion affidavit will be considered nonresponsive. any responses received without the noncollusion affidavit completed will be considered nonresponsive.

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery. delivery is fob destination see section d1 and is requested asap after notice of award

County terms of payment are 2/10 net 30. county terms of payment are 2 10 net 30

All items delivered must be guaranteed against faulty materials and workmanship. all items delivered must be guaranteed against faulty materials and workmanship

Award will be made to the bidder offering the most competitive pricing. an award will be made to the bidder that offers the most competitive pricing

Bidders must be authorized to sell Nable Cove data protection products. bidders must be authorized to sell the nable cove data protection products and subscriptions specified in this bid

Failure to deliver may result in cancellation and chargeback of difference to defaulting vendor. county may then purchase productsservice on the open market and chargeback the difference to the defaulting vendor

Protests must be in writing three working days prior to bid opening. must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening

Late bids will not be considered and failure to complete bid in its entirety may result in disqualification. late bids will not be considered and failure to complete this bid in its entirety may result in disqualification

Base services shall be billed monthly in accordance with the annual pricing provided in appendix b: fee proposal form.

Proposals will be scored using weighted criteria: soundness of proposed technical approach (50), experience with PHAS (20), qualifications/personnel (20), and reasonableness/fee (10).

Proposers must demonstrate, at a minimum: five years of experience providing it support services to a housing authority or similar local municipality entity.

Vendors may attend a nonmandatory preproposal site visit on October 8, 2026 starting at 11:00 am.

All questions regarding this rfp must be submitted in writing to doug helmann, ***@***. *. * no later than 2:00 pm est on October 9, 2026.

Proposers must not have unresolved findings of debarment, suspension, or ineligibility to participate in federal programs.