Bill Government Bids & RFPs

The company will evaluate offers in accordance with the policies and procedures of FAR Part 25.

The offeror represents and certifies as part of its offer that it operates as the following: select one. select one. choose an item. organized in the state of

The offeror must notify those of its employees who are engaged in performance of this subcontract at least annually that: Doe and the company will not tolerate retaliation against the offerors employees who have reported concerns.

The offeror must provide the disclosure described above on any actual or potential conflict of interest or apparent conflict of interest regardless of their opinion that such a conflict or potential conflict or apparent conflict of interest would not impair their objectivity.

The RFB submission deadline is May 27, 2026, at 10:00 AM. The delivery time for the videoboard itself is not explicitly stated as a fixed deadline but will be a factor in the award, and if not stated, delivery is expected within two weeks (10 business days) of the order.

The bid notice states that SCS requires Net 30 terms from the date of the invoice. Final payment will not be processed until 100% of the work is complete and SCS has signed off on the project.

The bid notice indicates that SCS will select a firm determined to be the best value, interest, and best solution for SCS. General criteria include the ability to meet specifications, experience, and competitive pricing.

Bidders must be reputable companies regularly engaged in providing the necessary goods and services, possess a valid Tennessee business license and a Sumner County business license on file with SCS, and may need a State of Tennessee contractor license in the respective field. Evidence of these licenses must be provided within ten working days following notification of award.

The bid notice mentions that any alterations to the document made by the bidder may be grounds for rejection of submission, cancellation of any subsequent award, or any other legal remedies available to the Sumner County Board of Education. In case of bidder default, SCS may procure services from other sources and hold the defaulting bidder responsible for any resulting costs. If the awarded bidder violates terms, they may be disqualified.

The bid notice does not mention a mandatory or optional site visit, implying it is not a requirement.

The bid notice states that samples of items when called for must be furnished free of expense, but this RFB does not explicitly call for samples of the LED videoboard.

Any questions concerning the submission documents must be received by the purchasing supervisor no less than ninety-six (96) hours before the bid opening date. Protests can be made to the purchasing supervisor and/or the Sumner County Board of Education.

Risks for disqualification include making alterations to the RFB document, unauthorized contact with SCS employees other than the purchasing supervisor, failure to provide required information or licenses, and submitting late or non-conforming bids.