The Texas Comptroller of Public Accounts (CPA) is seeking offers for Element Learning Management Solutions software license and related services. The objective is to obtain services representing the best value for the state. The contract will be for SaaS subscription licenses. Key requirements include a premium Element LMS annual license with specific features, a certification and compliance manager license, and an e-commerce gateway. Software maintenance and technical support are also required, with specific response times for different priority levels. Data security and compliance with Texas regulations are critical. Offers are due by August 5, 2026. The initial contract term is from September 1, 2026, to August 31, 2027, with options to extend.
Offers must be submitted no later than August 5, 2026, at 2:00 p. m. CT. Late offers will not be considered.
Payment shall be made in accordance with the Texas Prompt Payment Act, generally no later than 30 days after the later of the date goods are received, services are completed, or an undisputed invoice is received.
Successful respondent warrants that its performance shall be conducted conscientiously in a professional and workmanlike manner to the full extent of its talents and capabilities with due diligence and in full compliance with the highest professional standards of practice in the industry applicable to the services.
Offers will be evaluated under the best value standard, with criteria including respondents past performance, qualifications, experience (20%), compliance with CPA specifications (40%), and cost (40%).
Respondents must be qualified vendors. The offer must include a profile describing the size and scope of operations, general nature of previous similar work, prior contracting experience with CPA and other public sector entities, and a statement regarding financial stability.
In the event of default or breach, CPA may require the successful respondent to pay liquidated damages equivalent to two percent (2%) of the total cost for services or obligations not completed as required by the contract per calendar day of delay.
There is no pre-offer inspection or pre-offer conference mentioned.
Questions regarding this RFO must be submitted in writing no later than July 21, 2026, 2:00 p. m. CT.
Failure of a respondent to observe the restriction on contacting CPA staff (other than the designated contact person) may result in disqualification of any related offer. Providing false information or failing to replace assigned personnel with felony criminal convictions can also lead to disqualification or contract termination.
