This is an Invitation for Bid (IFB) from The Citadel for the replacement of weight room equipment. Offers must be submitted in a sealed package with the solicitation number clearly marked. The deadline for submission is June 1, 2026, at 2:00 PM. Questions must be received by May 26, 2026, at 2:00 PM and submitted in writing to the procurement officer's email address. A site visit is available by appointment. Award is expected by June 2, 2026. Bids must include a signed cover page and page two. An electronic copy on a thumb drive is also required. The specifications detail various plate-loaded and cable machines, including dimensions, weight capacities, and certifications. A trade-in value for existing equipment must be included. Frames are to be platinum and upholstery navy blue. A floor plan with equipment layout is required. Vendors must be registered with the state. Nonresident taxpayers must complete and return Form I-312. The contract will be awarded to the lowest responsible and responsive bidder. All equipment must be new and come from designated suppliers/manufacturers. Installation and anchoring to the floor are required. The warranty includes 10 years on the frame, 5 years on bearings, and 90 days on hardware, grips, and upholstery.
The bid must be submitted by June 1, 2026, at 2:00 PM.
The bid notice states that discounts for prompt payment will not be considered in the evaluation of offers, but any offered discount will form a part of the award and will be taken if payment is made within the discount period indicated in the offer. The state shall pay the contractor, after the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Payment will be made on partial deliveries accepted by the government unless otherwise specified. Payment will be made by either check or electronic funds transfer (EFT).
The warranty for the equipment includes 10 years on the frame, 5 years on bearings, and 90 days on hardware, grips, upholstery, and items not specified.
Award will be made to the lowest responsible and responsive bidder.
To be eligible for award, you must have the capability in all respects to perform fully the contract requirements and the integrity and reliability which will assure good faith performance. We may also consider a documented commitment from a satisfactory source that will provide you with a capability. We may consider information from any source at any time prior to award.
The bid notice mentions that improperly requesting a preference can have serious consequences. It also states that violation of prohibited communications and donations restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a violation of law. If you violate the provision regarding substitutions prohibited for end product preferences, the state may terminate your contract for cause and you may be debarred. In addition, you shall pay to the state an amount equal to twice the difference between the price paid by the state and your evaluated price for the item for which you delivered a substitute.
A site visit is available by appointment as appropriate.
Do not submit bid samples or descriptive literature unless expressly requested. Unsolicited bid samples or descriptive literature will not be examined or tested, will not be used to determine responsiveness, and will not be deemed to vary any of the provisions of the solicitation.
To protest the solicitation or an amendment, your written protest must be received within fifteen days of the date the applicable solicitation document is issued. To protest an award, written notice of your intent to protest must be received within seven business days of the date the award notice is posted, and your actual written protest must be received within fifteen days of the date the award notice is posted.
The bid notice states that giving false, misleading, or incomplete information on the certification of independent price determination may render you subject to prosecution. Failure to furnish additional information as requested by the procurement officer may render the offeror nonresponsible. Improperly requesting a preference can have serious consequences. Violation of prohibited communications and donations restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a violation of law. If your offer includes any information that you claim is exempt from public disclosure, and it is improperly marked as confidential or trade secret or protected, the state may, in its sole discretion, determine it nonresponsive.
