The Imperial County Department of Public Works is seeking proposals for archivist consultant services to manage and digitize its extensive records. The contract will be for one year with options for four one-year extensions. All work must be performed onsite at the department's office. Key tasks include archival assessment, records organization, retention schedule development, digitization, digital archiving framework establishment, and staff training. Proposals are due by May 7, 2026. The total contract value is not to exceed $100,**** annually. Consultants must be registered with PlanetBids to access RFQ documents and submit questions by April 29, 2026.
The deadline for proposal submissions is Thursday, May 7, 2026, at 4:00 p. m. The county will not consider proposals received after the due date.
The county will pay an agreed-upon amount normally within 30 days after receipt of an invoice. The county shall have the right to retain five percent (5%) of the total amount of each invoice, not to exceed five percent (5%) of the total compensation amount of the completed project.
The county will utilize a one-step selection process. The evaluations committee will determine if qualifications are met in reviewing the proposals. Once the proposals are reviewed and the qualifications considered, recommendations will then be submitted to the county board of supervisors for final selection.
Qualified entities are invited to submit proposals. The consultant is representing itself as a qualified professional in archiving services.
The document mentions that failure by the consultant to carry out Disadvantaged Business Enterprise (DBE) requirements is a material breach of this agreement, which may result in termination of this agreement, or such other remedy as the county deems appropriate. It also mentions sanctions for DBE non-compliance, including termination of the agreement, withholding monthly progress payments, and liquidated damages.
Clarification desired by a respondent relating to definition or interpretation shall be requested using the PlanetBids Q&A section no later 4:00 p. m. on Wednesday, April 29, 2026.
The contract will be for a not-to-exceed amount of $100,**** annually.