Mobile Optimization Government Bids & RFPs

Proposals must be received no later than 2:00:00 p. m. local time on Wednesday, August 5, 2026. Proposals received after this time and date will not be considered.

All invoices received by the City are payable within thirty (30) days from receipt, provided they have first been approved by the City department that is the beneficiary of the contract items, and such department has accepted the contract items. All invoices shall be directed to the accounts payable department, City of Germantown, **** South Germantown Road, Germantown, Tennessee ****.

The contractor warrants that the contract items, including any equipment and products provided shall: in the case of services conform to all applicable standards of care and practice, be of the highest quality, and be free from all faults, defects or errors. In the case of products, they must meet the specifications in the invitation to bid. The contractor shall be liable for secondary, incidental or consequential damages of any nature resulting from any work performed under this contract.

The evaluation criteria categories that shall be considered in the evaluation of proposals are qualifications, experience, technical approach, and cost. The evaluation process is designed to award the procurement not necessarily to the proposer of least cost, but rather to the proposer with the best combination of attributes based upon the evaluation criteria.

Proposers must meet mandatory qualifications, including compliance with federal and state laws, providing documentation of financial responsibility and stability (bank reference, certificate of insurance), and written confirmation of compliance with all RFP provisions and contract terms. Any proposal that does not meet the mandatory requirements and provide all required documentation may be considered nonresponsive, and the proposal may be rejected.

Failure to provide the required Bankers Fidelity Bond prior to the deadline shall result in immediate contract termination. If a proposer fails to sign and return the contract drawn pursuant to this RFP and final contract within fourteen (14) days of its delivery to the proposer, the City may determine, at its sole discretion, that the proposer is nonresponsive to the terms of this RFP, reject the proposal, and proceed with the next best evaluated proposer.

In the event that any proposer is aggrieved by the decision of the City, such aggrieved proposer may protest the intended award to another proposer if the protest is filed within seven days after the intended award is announced. The protest must be filed with the Board in care of the City Administrator of the City and shall be promptly decided by the Board.

Proposals received after the deadline will not be considered. Inclusion of cost proposal amounts in the technical proposal shall make the proposal nonresponsive. Unauthorized contact with other city employees may result in disqualification. Submitting more than one proposal may lead to disqualification. Proposers should carefully review this RFP and all attachments. . . Comments concerning RFP objections must be made in writing and received by the City no later than the deadline for written comments.

Proposals must be submitted by 4pm, Friday, July 31st, 2026. Late proposals will not be accepted.

Invoices shall be provided to FPCS in a timely manner, within 30 days of providing goods and/or services. FPCS will not be responsible for any interest charges and/or late fees due to delayed payment caused by inadequate, incomplete, or inaccurate information provided in invoices.

Proposers shall furnish all data pertinent to warranties or guarantees which may apply to items in the proposal. Proposers may not limit or exclude any implied warranties.

FPCS will apply the best value process in selecting the proposer. Purchase price is not the only criteria; evaluation will include overall experience, reputation, expertise, stability, financial responsibility, quality and range of services, ability to provide service efficiently, and total long-term cost.

Proposals shall include a brief discussion of the consultant's company history and services offered, a clear statement of proposed fees and costs, resumes of key staff, and names/contact information of at least three client references. Proof of CBE status will receive preferential consideration.

FPCS reserves the right to terminate the contract with 30 days prior written notice for cause if the proposer breaches any terms, becomes insolvent, or commits acts of bankruptcy. Cause includes failure to deliver goods/services on time, failure to perform to satisfaction, or failure to meet other obligations.

Failure to sign the proposal in ink will disqualify the proposal. Proposals may be rejected if collusion is believed to exist, or if prices are obviously unbalanced. Failure to include all necessary supplemental materials may cause rejection of the entire proposal.

Proposals are due no later than 2:00 p. m. local time on Thursday, July 30, 2026.

Consultant shall submit monthly billings. City shall pay consultant no later than sixty (60) calendar days after the date of submittal of an invoice for completed tasks and approval of the invoice by city staff.

Selection will be based on responsiveness of the proposal, demonstrated ability and experience, past record of performance, ability to perform within the given time frame, proposed project schedule, and local vendor preference.

Proposers must be qualified firms with experience in route management and optimization systems. They must also comply with all applicable federal, state, and local laws, and obtain a City of Hanford business license prior to commencing work.

Protests of the process, terms, conditions, or any other aspect of the solicitation must be made prior to the proposal due date. A protest of the award must be made no later than five working days after the close of the proposal due date and time.

Misrepresentation or falsification of information provided in the proposal submission or during the evaluation process is grounds for rejection or termination of the contract.