The City of Claremore is seeking bids for annual hauling services, specifically general material hauling dump truck services. The contract duration is from July 6th, 2026, to June 30, 2027, with the possibility of renewal for up to two additional one-year terms. Sealed bids are due by 2:00 PM on June 15th, 2026, and will be publicly opened at the same time and date. Bidders must submit a complete bid package including signed bid forms, business relationship affidavit, noncollusion affidavit, interest affidavit, company questionnaire, indemnification form, notarized statement, and W9. The City of Claremore is exempt from sales and use taxes. Prices must remain firm for the contract duration. Payment terms are net 30 days. Multiple awards may be made, and contractors will be utilized in order of lowest price and availability. The City reserves the right to reject any or all bids.
The bid submission deadline is June 15th, 2026, by 2:00 PM. The contract is expected to commence on July 6th, 2026, and conclude on June 30, 2027.
The City of Claremore shall pay all invoices net 30.
The bidder acknowledges the right of the City of Claremore to accept that bid, in whole or part, deemed to be the lowest responsible bid after all bids have been examined and evaluated.
Bidders must submit signed and completed bid forms, business relationship affidavit, noncollusion affidavit, interest affidavit, company questionnaire, indemnification form, notarized statement, and W9.
In case of default by the successful bidder, the City of Claremore may procure the articles or services from other sources and may deduct from any unpaid balance due the successful bidder any increase in cost to the City as a result of said default, or may collect against the bond or surety for excess costs so paid.
The notice does not mention a site visit requirement.
The notice does not mention a sample submission requirement.
Should a bidder find discrepancies or ambiguities in, or omissions from documents, or should they be in doubt as to their meaning, they shall, at once, and in any event, not later than seven 7 days prior to bid due date, notify the City of Claremore.
Any bid not containing said signed documents shall be nonconforming and shall be rejected. Bids received after the deadline will not be accepted.
