This is a Request for Quotation (RFQ) for Districtwide Secure Document Shredding Services from Washoe County School District (WCSD). Services include onsite and offsite secure document shredding, scheduled recurring pickups, and onetime or bulk purges. Vendors must ensure the protection and proper disposal of confidential records in compliance with Nevada regulations. Certificates of Destruction (COD) may be required. Shredding containers will be provided in standard industry sizes. Invoicing will be done on a monthly basis with net 30 payment terms. WCSD prefers vendors with a customer portal for online payments, service scheduling, and account management. Services should comply with industry standards, HIPAA requirements, and recognized certifications like NAID AAA. Chain-of-custody controls must be maintained. Vendors personnel handling confidential materials must undergo background checks and be trained in confidentiality. All required forms, including Exhibit A (Signature Page), Exhibit B (Public Disclosure Form), Exhibit C (Price Schedule/Specification Form), and Exhibit D (Personnel Safety Check Application), must be completed, signed, and submitted with the quote. Submissions must be emailed to ***@***. *. * or received in a sealed envelope by May 25, 2026, at 10:00 a. m. local time. Questions regarding the RFQ are due by May 12, 2026, at 4:30 p. m. local time and should be submitted via email or through the solicitations website. Awards may be made to multiple vendors. Awarded vendors must provide proof of required insurance certificates, including General Liability, Automobile Liability, Workers Compensation, and Professional Liability (if applicable), with specific minimum limits. WCSD is tax-exempt.
The bid notice states that RFQ submissions must be received by May 25, 2026, at 10:00 a. m. local time. For products, unless otherwise specified, delivery will be made not later than thirty 30 calendar days after receipt of the order.
The bid notice states that WCSD's payment terms are net 30 after receipt of the order by WCSD. Vendors shall invoice each WCSD school site on a monthly basis with net 30 payment terms.
The bid notice states that it is the intent of WCSD to award this solicitation contract to multiple responsive and responsible vendors whose submissions meet all terms, conditions, and specifications of this solicitation, for the purpose of establishing a pool of qualified vendors. For evaluation purposes, pricing shall be evaluated based on the pricing submitted in Exhibit C using the estimated quantities provided by WCSD. WCSD reserves the right to evaluate pricing based on unit pricing, extended totals, by category, or by a combination thereof, in order to determine the lowest responsive and responsible pricing or best value to WCSD.
The bid notice implies that vendors must be responsive and responsible, meeting all terms, conditions, and specifications. Vendors personnel handling or transporting confidential materials shall undergo background checks (Exhibit D) and are to be trained in confidentiality and data protection procedures. Awarded vendors must also provide proof of required insurance certificates.
The bid notice states that failure for awarded vendors to deliver within the time specified may be grounds for considering the vendors as non responsive and/or nonresponsible. In addition, WCSD reserves the right to terminate the contract with any awarded vendors and reject future RFQ submissions for a period of up to twelve 12 months on the basis that the vendors is deemed to be nonresponsive and/or nonresponsible.
The bid notice states that WCSD reserves the right to witness onsite shredding/destruction services and the right to audit or inspect vendors shredding/destruction processes and compliance with security standards upon request.
All questions/inquiries regarding this RFQ are due no later than 4:30 p. m. local time on May 12, 2026.
