Drainage Layer Government Bids & RFPs

The project must be completed by November 30, 2026, as stated: the entire work under this contract be completed on or before the contract expiration date of november 30, 2026.

Payment is made after invoice submission and verification, as stated: payment will be made after submission of an invoice, verification by the recreation superintendent of work completed and approval by the village administrator.

The contractor must guarantee all materials and workmanship for one year, as stated: the biddercontractor shall guarantee all materials and workmanship for one 1 year.

The contract is awarded to the lowest qualified bidder, as stated: it is the intent of the village to award the bid to the lowest, qualified, responsive and responsible bidder.

Bidders must complete a statement of qualifications and be registered with NYSDOL, as stated: contractors submitting bids for a municipal public work project must be registered with the new york state department of labor.

Liquidated damages of $1,000 per day apply for late completion, as stated: the owner may retain liquidated damages in the amount of one thousand dollars 1, **** per day.

A mandatory prebid walkthrough is scheduled, as stated: a mandatory prebid walk through will be on wednesday, october 7, 2026 at 10: 00 a. m. starting at parkway field.

Questions must be submitted by October 13, 2026, as stated: requests from bidders for interpretation or clarification of the bid documents must be made in writing to the village clerk and shall arrive no later than 4: 00pm on monday, october 13, 2026.

Bids with omissions, erasures, or irregularities may be rejected, as stated: proposals that contain any omission, erasures, alterations, additions, or items not called for in bid form. . . may constitute sufficient cause for rejection of the bid.

The project must be completed by March 15, 2027. As stated: the project must be completed by march 15, 2027.

Proposals must include warranty information for all products specified. As stated: proposal shall include warranty information for all products specified as stated in the construction contract included with this bid document.

The city will select the proposal that is most advantageous to the city. As stated: the city shall select the proposal that is most advantageous to the city, as determined by the city in its sole discretion.

Proposals evaluated on qualification criteria including understanding of project, team experience, safety record, and related project experience. As stated: the proposed team has the necessary staffing, skills and assigned project experience to fulfill the requirements of the project.

A mandatory preproposal meeting will be held. As stated: a mandatory preproposal meeting will be held on tuesday october 13, 2026 at 9:00am mst at the barnes softball complex located at 405 s. cleveland avenue, loveland, colorado.

Physical samples of all turf, infill, and pad materials must be submitted at no cost. As stated: physical samples of the following must also be submitted, at no cost to the city: all turf products proposed all infill materials proposed all pad materials proposed.

Proposers who contact city staff or elected officials regarding the RFP during solicitation will be disqualified. As stated: proposers who communicate with other city staff members or elected officials regarding the rfp during the solicitation and selection shall automatically be disqualified from consideration.

Proposals must be received by October 7, 2026, at 2:00pm local prevailing time. all proposals must be received by october 7, 2026 at 2: 00pm local prevailing time.

Payment will be monthly for invoices received by the 10th of the month, matching corresponding received weight tickets. payment will be monthly for invoices received by the 10th of the month, matching corresponding received weight tickets.

The award shall be made to the lowest responsive, responsible submission, taking into consideration available equipment and personnel, experience with such projects, and ability to complete the project within the required timeframe. the award shall, if made, be made to the lowest responsive, responsible submission, taking into consideration available equipment and personnel, experience with such projects, and ability to complete the project withinthe required timeframe.

Contractors must have a certificate of insurance for liability to cover work, workers, and subcontractors as needed. contractors offering a submission on this work must have a certificate of insurancefor liability to cover work, workers, and subcontractors as needed.

A preproposal inspection of the site is mandatory and can be arranged on September 28, 2026. a preproposal inspection of the site is mandatory and can be arranged onseptember 28, 2026 please contact jeff gauldin to arrange a meeting.