Audiovisual Support Government Bids & RFPs

Proposals must be accepted in the finance department until the time indicated on the advertisement for bids, for the commodities, equipment or services designated in the specifications.

The town agrees to pay for the equipment or services within thirty 30 days after acceptance.

any guarantees and or warranties should be stated in the bid.

Proposals will be awarded on the basis of the lowest evaluated or responsive bidder pursuant to **** sealed bidding.

each supplier shall present evidence that he is normally engaged in the purveying of the type of equipment bid upon.

Bids from companies not containing this information will not be considered.

Payments are normally made within 30 days following the date the order is delivered or the date a correct invoice is received, whichever is later. payments are normally made within 30 days following the date the order is delivered or the date a correct invoice is received, whichever is later.

Contractor agrees to warrant and assume responsibility for all products for a period of one year, unless otherwise specified. contractor agrees to warrant and assume responsibility for all products including hardware, firmware, and or software products that it licenses, contracts, or sells to district under this contract for a period of one 1 year, unless otherwise specified and mutually agreed upon elsewhere in this contract.

Contractors must certify that they have registered and are participating in the status verification system. contractors certification each offeror and each person signing on behalf of any offeror certifies as to its own entity, under penalty of perjury, that the named contractor has registered and is participating in the status verification system to verify the work eligibility status of the contractors new employees that are employed in the state of utah in accordance with applicable immigration lawsincluding uca ****.

District will not consider a proposal for award where there has not been compliance with the employment status verification section. district will not consider a proposal for award, nor make any award where there has not been compliance with this section.

Proposals must be received by the staff of the La Plata County Procurement Division no later than October 15, 2026, 10:00 am MDT. proposals must be received by the staff of the la plata county procurement division no later thanoctober 15, 2026, 10: 00 am mdt.

Payments for the work delivered shall not exceed the amount set forth in exhibit b, and payment is set at a contract rate for the work. payments for the work delivered pursuant to this agreement shall not exceed , and as further set forth in exhibit b, statement of rates and payment schedule

New installations carry associated warranties, but the county will not be responsible for the warranty of any type on existing equipment. warranty of any type on existing equipment contractor will honor existing manufacturer warranties new installations carry associated warranties.

The contract will be awarded to the responsible and responsive offeror whose proposal meets the requirements and represents the best overall value for the county. generally, contracts will be awarded to the responsible and responsive offeror whose proposal meets the requirements set forth in this rfp is priced within the budgeted amount and represents the best overall value for the county.

Offerors must have at least five years of demonstrated experience providing integrated AV systems and be a certified installer and supplier of the stated equipment. offerors must have at least five 5 years of demonstrated experience providing the specific products and installation for integrated audiovisual systems

The county may withhold payment or retain an amount equal to the cost to correct work if the vendor does not provide a sufficient remedy for unsatisfactory work. the county may withhold, from any payment that is otherwise due, an amount that the county in good faith finds to be under dispute or if the vendor does not provide a sufficient remedy, the county may retain the amount equal to the cost to the county for otherwise correcting or remedying the work not properly completed.

Questions regarding the RFP must be received by close of business no later than seven calendar days prior to the submittal deadline. questions regarding this request for proposals rfp must be received by close of business no later than seven calendar days prior to the submittal deadline

Proposals may be rejected if they deviate from the requested format or if the offeror is found to be barred from conducting business with the federal government. the county reserves the right to reject any and all responses, to waive any informalities and minor irregularities in response, and to accept the response deemed, in its opinion, to be in the best interest of la plata county.