Utility Bag Government Bids & RFPs

The award will be based on the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements specified herein.

Quotes are due by 8:00 a. m. Hawaii Standard Time (HST) on 11/06/2026. quotes will be due by 8:00 a. m. hawaii standard time hst on 11 06 2026

Vendors must be registered in SAM and submit descriptive literature, technical spec sheet, and proof of traceability. lack of registration in the sam database will make a vendor ineligible for award

Quotes from different manufacturers will not be considered, and incomplete quotes will be rejected. quotations received that represent a different manufacturer will not be considered for award

Proposals must be submitted sealed no later than 2:00 p. m. on November 12, 2026, as stated: all proposals, including hard copies and electronic copies, must be submitted sealed to the desoto county purchasing department no later than 2:00 p. m. on november 12, 2026.

The county may pay through monthly billings or compensating balances, as stated: the county reserves the right to have the option of paying for the services through monthly billings or compensating balances, or a combination thereof.

Proposers must be a federal or Florida chartered bank with a principal branch in Desoto County and be FDIC insured, as stated: the proposer must be a federal or florida chartered bank or savings and loan association with a principal branch office located within desoto county.

Questions must be submitted in writing before the deadline, as stated: no inquiries, submitted within seven 7 days of the date set for receipt of proposals will be given any consideration.

Failure to maintain QPD certification results in termination, as stated: failure to maintain certification as a qpd will result in immediate termination of the banking service agreement by the county.

The full fleet must be delivered and operational prior to the start of the spring 2027 golf season. The RFP states: the city prefers that each years scheduled carts be delivered and fully operational prior to the start of the applicable golf season, beginning in spring 2027.

Payment is made within 30 days after submittal of a correct invoice. The RFP states: payment shall be made monthly, upon preagreed milestones, or at the end of each project, within 30 days following the submittal of a correct invoice for goods received or work performed.

Proposers must provide warranty information for both lease and purchase options. The RFP requires: provide the warranty for the option 1 lease andor option 2 phased purchase.

The contract is awarded to the proposal deemed in the best interest of the city. The RFP states: this project will be awarded to a single contractor who submits the proposal deemed to be in the best interest of the city.

Firms must describe qualifications and experience providing golf cart fleets through purchase or lease arrangements, and provide three references. The RFP states: describe your firms qualifications and experience providing golf cart fleets through purchase andor lease arrangements.

Protests must be received no later than ten business days after notification of the award decision. The RFP states: protests about the proposal procedure must be in writing and received no later than ten business days after notification regarding the contract award decision.

Proposals not meeting all requirements may be rejected. The RFP states: proposals submitted not meeting all requirements may be rejected.

All products ordered must be received by the city not later than the approximate delivery date stated in the attached detailed specifications. all products ordered must be received by the city not later than the approximate delivery date stated in the attached detailed specifications.

Payments cannot be processed until contract items have been delivered in satisfactory condition with an invoice referring to the purchase order number. payments cannot be processed by the city until contract items have been delivered in satisfactory condition with an invoice referring to the purchase order number

Standard limited warranty required, not less than 90 days from acceptance, with all defective parts and labor as vendor obligation. standard limited warranty will be required of the manufacturer that shall: 1 be not less than ninety 90 days from the date of acceptance

Items may be awarded individually or in whole, based on the lowest responsive bid. items may be awarded individually, or in whole, based on the lowest responsive bid.

Bidders must submit detailed specifications, circulars, water treatment chemical forms completed by manufacturer, and safety data sheets. the bidder must submit with their bid, detailed specifications, circulars and all necessary data on the commodity to be furnished

Liquidated damages will be incurred if materials are not delivered on a timely basis, calculated based on direct costs incurred by the city. liquidated damages will be incurred. damages will be calculated based on direct costs incurred by the city due to the material delivery delay.

Samples may be required after bid opening for the city to more accurately award the bid. samples may be required after the bid opening in order for the city to more accurately award the bid.

All questions will be received no later than November 6, at 2:00 PM. all questions will be received no later than november 6, at 2: 00 pm.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as nonresponsive. bids that do not have all applicable lines filled in on bid sheet may be disqualified as a nonresponsive bid.