Utility Mats Government Bids & RFPs

Cleanup must be completed by June 30. cleanup activates must be completed by june 30

Damaged mats assessed at **** per timber mat and $2,**** per composite mat. a charge of **** per timber mat and 2,**** per composite mat will be assessed

Liquidated damages for damaged trees. liquidated damages will be assessed for all trees damaged

Presale conference on site required. presale conference on site between the purchaser and sale administrator is required

Delivery time must be stated as calendar days after receipt of order. time of delivery shall be stated as the number of calendar days following receipt of order by the vendor, to the receipt of the goods or services by the county.

Award based on lowest responsive quote. award will be made based on the lowest responsive quote that meets specifications and availability.

Vendor must complete and sign required forms. the signature page and other attachments beginning on page 8 must be completed and signed by the vendor and submitted with the vendors quote.

Failure to submit required documents may cause nonresponsiveness. failure to submit the abovementioned documents shall cause vendor to be nonresponsive.

Bids must be received by the bid opening date and time specified on the cover page. The bid opening is on 10/14/2026 at 2:30 PM. bids will be accepted until the date and time shown above

Invoices must include specific information and are reviewed before payment. Madison county reviews each invoice prior to submitting invoices to the accounts payable department for payment.

Vehicles must include all standard equipment and standard warranty. to include all standard equipment and standard warranty and warranty shall be included in pricing.

Bids will be awarded to the lowest responsible bidder. bids will be awarded to the lowest responsible bidder.

Vendors must possess all licensure and permits as required. the awarded vendor shall possess all licensure and permits as required by the federal, state, county and city governments.

Bids may be rejected for various reasons including failure to utilize bid forms, lack of signature, or evidence of collusion. bids may also be rejected for any of but not limited to the following causes: a. failure to utilize bid forms provided by madison county.

Proposals must be received not later than 3:00 p. m. CST on: October 20, 2026. must be received not later than 3: 00 p. m. cst on: october 20, 2026

The city will process payment within thirty 30 days after acceptance of goods or services and receipt of a proper invoice. said payment to be paid within thirty 30 days.

The contractor shall guarantee completed work for a period of two years, and all warranty work shall be at the contractor's expense. The contractor shall guarantee completed work for a period of two years.

Proposals will be scored based on cost effectiveness and reasonableness of the proposed price, with unit price schedules scored by applying maximum points to the lowest responsive unit prices. unit price schedules will be scored by applying the maximum number of points permissible to theresponsible firm submitting the lowest responsive unit prices fee

Contractors must have at least five years of experience in water and sewerage repairs and provide proof of the number of repairs performed over the last five year period. contractor must have at least five 5 years experience in water and sewerage repairs

Failure to comply with fair share requirements may result in a finding of breach of the contract, disqualification of the bidder to bid on future contracts, or a claim for damages. failure to comply may result in a finding of breach of the contract, disqualification of the bidder to bid on future contracts, or a claim for damages.

Failure to submit required fair share documents within 72 hours after notification may result in the bid being declared nonresponsive. if additional information is needed, it must be turned in within 24 hours or the bid will be declared as nonresponsive

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