Synthetic Track Government Bids & RFPs

Substantial completion dates are to be inserted per site. The contractor must meet milestones and liquidated damages apply after the applicable substantial completion date. anticipated notice to proceed insert date milestone requirement holt substantial completion insert date

Monthly itemized payment applications are required. The district may retain 5% of earned amounts. Final payment requires all closeout documents. the district may retain five percent 5 of earned amounts or the maximum otherwise permitted by law

An 8-year, 100% non-prorated manufacturer system warranty is required for turf, and a minimum 5-year non-prorated warranty for the track. provide an eightyear, 100 nonprorated manufacturer system warranty covering carpet, fiber wear and loss

Award will be made to the lowest responsive and responsible bidder. award will be made to the lowest responsive and responsible bidder for the package or combination selected by the district

Prime contractor must have at least five years of athletic surfacing construction experience and five comparable projects. the prime contractor must have at least five years of athleticsurfacing construction experience and satisfy the projectspecific qualifications

Liquidated damages apply per calendar day per site after the substantial completion date. liquidated damages insert amount per calendar day, per site, after the applicable substantial completion date

Attendance at the prebid conference and all three site walks is mandatory for the prime bidder. attendance at the prebid conference and all three site walks is mandatory for the prime bidder

Questions and approved equal requests are due October 21, 2026 by 10:00 AM. questions approvedequal requests due october 21, 2026 by 10: 00am

Bids from non-attending prime bidders may be rejected as nonresponsive. Direct contact with district personnel may result in disqualification. a bid from a nonattending prime bidder may be rejected as nonresponsive

Bids must be received via Procore Bidding no later than 3:00 PM ET on November 3, 2026. The board will not consider bids received after this date and time. bids must be received via procore bidding submission no later than 3: 00pm et, on november 03, 2026

Bidders may be required to submit a contractor's qualification statement and audited financial statements. bidders shall be prepared to submit their most recent audited financial statement prior to rockford construction making an award of contract

A pre-bid walkthrough will be held on October 6, 2026, from 9:00-9:30 AM at **** Hunsberger Ave NE. a prebid walk through will be held from 9: 00am 9: 30am, local time et, on october 06, 2026

Questions must be submitted in writing on or before September 10, 2026. questions will only be accepted on or before september 10, 2026

Bids may be rejected if incomplete, irregular, or if the bidder has unsatisfactory prior performance. the bidder recognizes the right of the owner to reject a bid: 1 if the bidder fails to furnish any required bid security

The project must be completed by March 15, 2027. As stated: the project must be completed by march 15, 2027.

Proposals must include warranty information for all products specified. As stated: proposal shall include warranty information for all products specified as stated in the construction contract included with this bid document.

The city will select the proposal that is most advantageous to the city. As stated: the city shall select the proposal that is most advantageous to the city, as determined by the city in its sole discretion.

Proposals evaluated on qualification criteria including understanding of project, team experience, safety record, and related project experience. As stated: the proposed team has the necessary staffing, skills and assigned project experience to fulfill the requirements of the project.

A mandatory preproposal meeting will be held. As stated: a mandatory preproposal meeting will be held on tuesday october 13, 2026 at 9:00am mst at the barnes softball complex located at 405 s. cleveland avenue, loveland, colorado.

Physical samples of all turf, infill, and pad materials must be submitted at no cost. As stated: physical samples of the following must also be submitted, at no cost to the city: all turf products proposed all infill materials proposed all pad materials proposed.

Proposers who contact city staff or elected officials regarding the RFP during solicitation will be disqualified. As stated: proposers who communicate with other city staff members or elected officials regarding the rfp during the solicitation and selection shall automatically be disqualified from consideration.