Cemetery Maintenance Government Bids & RFPs

Responses must be received no later than October 14, 2027, 4:00pm EST. responses must be received no later thanoctober 14, 2027, 4: 00pm est.

Confirm whether your company qualifies as a small business under NAICS **** whether your company qualifies as a small business under naics ****

If the contractor misses more than four cleanings in a month, it may result in a cure notice and possible termination. may result in a cure notice being issued after the first occurrence

Offerors are encouraged to inspect all sites. offerors quoters are encouraged to inspect all sites where services are to be performed

Telephone responses shall not be accepted. telephone responses shall not be accepted.

Responses to this sources sought notice are due by October 13, 2026 at 4:00 PM EST. The notice states: invited to submit a response to this sources sought notice by october 13, 2026 at 4: 00 pm est.

Payment is made upon completion of each turf application. The notice states: upon completion of each turf application, the contractor shall submit an invoice in arrears for services rendered.

Contractor personnel applying herbicides must have a valid North Carolina commercial pesticide license. The notice states: contractor personnel applying herbicides shall possess a current valid state of north carolina commercial pesticideherbicide application license.

Contractor is responsible for reapplication at no additional cost if results are inadequate. The notice states: in areas where results are less than acceptable, the contractor shall reperform the application at no additional cost to the government.

Telephone responses will not be accepted. The notice states: telephone responses shall not be accepted.

Proposals must be received by 1:00 p. m. Eastern time on Tuesday, October 27, 2026, at the Union City Building. The RFP states: sealed proposals must be received no later than 1:00 p. m. eastern time on tuesday, october 27, 2026.

The annual contract amount is divided into twelve monthly payments. The RFP states: the annual contract amount shall be divided into twelve 12 monthly payments beginning january 2027, subject to invoice review, completion of required work and city approval.

Bidders must provide at least three references and the successful bidder must show proof of a Boone County occupational license and city business license. The RFP states: each bidder shall provide, with its proposal, at least three 3 references including the identification and location of recent projects.

Three written notices of deficiency within any rolling 90-day period constitute a material breach. The RFP states: three 3 written notices of deficiency within any rolling ninety 90 day period constitute a material breach of the contract.

A prebid conference and site review will be conducted. The RFP states: a prebid conference and site review will be conducted so prospective bidders can review the extent and type of work. the prebid conference is scheduled for thursday, october 15, 2026 at 1:00 p. m. eastern time.

Questions must be received by 4:00 p. m. Eastern time on October 16, 2026. The RFP states: questions must be received no later than 4:00 p. m. eastern time on october 16, 2026.

Bids may be rejected if nonresponsive or from nonresponsible bidders. The RFP states: the city may reject a bid the city determines to be nonresponsive or submitted by a bidder the city determines to be nonresponsible.

All work must be completed no later than June 30, 2027. The notice states: all work to be performed under this contract shall be completed no later than june 30, 2027.

The city will pay in monthly payments. The agreement states: the owner certifies that funds have been appropriated for this project and will pay the contractor in monthly payments, as is the normal city custom.

Bidders must provide experience records from at least three similar projects. The bid form requires: experience record from at least 3 projects of a similar nature to the project being bid.

Liquidated damages apply for delays. The agreement states: the owner will deduct a daily charge per calendar day as liquidated damages from the contract price.

Mandatory prebid meetings are required at each site. The notice states: all prospective bidders must attend these prebid meetings for the city to accept their bid.

Questions must be submitted in writing by October 20, 2026 at 9:00 AM. The notice states: the cutoff date and time for questions is tuesday, october 20, 2026, at 9:00 a. m.

Failure to attend mandatory prebid meetings will result in rejection. The notice states: if a representative fails to attend, the city will not accept the bidders proposal.