Outdoor Coat Government Bids & RFPs

The district will award a contract based on best value selection, with the best combination of: technical factors based on evaluating criteria and evaluated price or cost.

The deadline for receipt is Thursday, October 29, 2026, 11:00 a. m. EST. Proposals must be received prior to the deadline; no late submissions will be accepted.

The contract will be awarded to the responsible, responsive firm whose proposal, conforming to this solicitation, will be most advantageous to the city, price and other factors considered.

Artists must provide portfolio of 3-5 examples of previous art or mural work, references, and demonstrate experience with similar projects. The submission form must be signed by an authorized individual.

All inquiries shall be made in writing prior to 5:00 p. m. on October 15, 2026. A written response will be provided in the form of an addendum on October 17, 2026.

No bid or proposal shall be accepted from any party contractor who is in default on the payment of taxes, licenses or other monies due to the city. Alternate proposals may be considered nonresponsive.

Both courts must be completed and ready for normal public use no later than May 31, 2027. all work shall be performed during april and may 2027, with both courts completed and ready for normal public use no later than may 31, 2027

The successful contractor shall provide a minimum one-year warranty covering workmanship and the resurfacing system. the successful contractor shall provide a minimum oneyear warranty covering workmanship and the resurfacing system

Proposals will be evaluated based upon the best overall value to the town. proposals will be evaluated based upon the best overall value to the town

Contractors should provide company name, years in business, experience repairing and resurfacing outdoor tennis courts, examples of similar projects, and at least three professional references. contractors should provide: o company name and address. o primary contact information. o years in business. o experience repairing and resurfacing outdoor tennis courts

Prospective contractors may request a site visit prior to submission of a proposal. prospective contractors may request a site visit prior to submission of a proposal

Deadline for questions is October 23, 2026. deadline for questions: october 23, 2026

Late proposals will not be accepted. late proposals will not be accepted

All work must be completed no later than November 30, 2026. The document states: all work is to be completed no later than november 30, 2026.

Payment is made upon completion of all work. The document states: billing shall be sent to the city attn: michelle perry upon completion of all the work.

Contractor warrants items free from defects and conforming to specifications. The document states: you warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform strictly to any specifications.

Contractors must comply with ADA and drug-free workplace requirements. The document states: please sign and return the americans with disabilities act compliance certification and the drugfree workplace compliance affidavit form provided in this bid package.

In case of default, the city may procure items from other sources and hold the contractor responsible. The document states: in case of your default, the city of piqua may procure the items from other sources and hold you responsible for any excess costs.

No prebid meeting will be held, but contractors are encouraged to inspect project areas. The document states: a prebid meeting will not be held for this project. contractors are encouraged to inspect the project areas prior to submitting a proposal.

Questions regarding scope of work must be directed in writing prior to October 6, 2026 at 3:00 PM EST. The document states: any questions regarding the scope of work or project conditions shall be directed to michelle perry in writing at ***@***. *. * prior to **** at 3: 00 p. m. est.

Failure to comply with insurance requirements or submit required certifications may affect bid acceptance. The document states: the successful bidder must have and maintain current workers compensation insurance, comprehensive general liability and automobile insurance.