RFP for a statewide resource sharing system for interlibrary loan and a library management system for the Vermont Department of Libraries. Proposals due December 16, 2026. Electronic bids only via email. Contract period of 2 years with option to renew up to 3 additional 12-month periods. Evaluation criteria include cost, vendor reputation, user experience, and technical capabilities. Non-mandatory bidders conference. Questions due November 9, 2026.
Proposals must be received by the state by the due date specified on the front page of this RFP. Late bids will not be considered. The due date is December 16, 2026, 4:30 PM EST.
Percentage discounts may be offered for prompt payments of invoices however, such discounts must be in effect for a period of 30 days or more in order to be considered in making awards.
Consideration shall be given to the bidders project approach and methodology, qualifications and experience, ability to provide the services within the defined timeline, cost, and/or success in completing similar projects. Evaluation factors include cost, vendor reputation, integration, user experience, and support.
Bidders must provide details concerning your form of business organization, company size and resources, and describe your capabilities and particular experience relevant to the RFP requirements. References from at least three companies with similar business in the last 12 months are required.
Any bidder requiring clarification of any section of this RFP or wishing to comment on any requirement of the RFP must submit specific questions in writing no later than the deadline for question indicated on the first page of this RFP. Questions due November 9, 2026, 4:30 PM EST.
Actual or attempted contact with any other individual from the state concerning this RFP is strictly prohibited and may result in disqualification. Failure to respond to a request for additional information or clarification could result in rejection of that bidders proposal.
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