Student Accommodation Government Bids & RFPs

Proposals, bids, or responses will be accepted by the oak ridge schools business department no later than 2:00 pm edt, october 7, 2026.

Payment terms shall be specified in the bid response, including any discounts for early payment.

The vendor shall provide warranty information on the equipment, components and items bid with the bid submittal.

Price will be the primary factor when determining the successful bidder assuming all bids specifications are met.

A minimum of five years experience is required of the successful respondent, in similar services, as described in this rfp.

sample itinerary must be included with bid.

Bids will be denied if these provisions are not included in the contract.

Proposals must be received by: **** 3: 00 p. m. lexington, ky time.

The offeror shall procure all necessary permits and licenses and abide by all applicable laws, regulations and ordinances of all federal, state and local governments in which a lease or other agreement of property is contracted for.

Arrangements will be made to view all properties meeting the general specifications of this lease project.

This rfp and any resulting occupancy and rent guarantee agreement are subject to provisions of the kentucky revised statutes and the universitys ethical principles and code of conduct regarding conflict of interest.

The proposal submission deadline is September 30, 2026, at 4:00 p. m. Eastern Time. proposal submission deadline september 30, 2026 at 4: 00 p. m. eastern time

Payment terms should be net 30 days after receipt of an accurate, undisputed invoice. Payment terms should be net 30 days after receipt of an accurate, undisputed invoice.

The proposals will be evaluated using a 100-point best value model. responsive proposals will be evaluated using a 100point bestvalue model.

Respondents must provide at least three current professional references, preferably from higher education or government. appendix d organization references provide at least three current professional references.

YCCC will conduct a guided facility walkthrough for each responsive respondent. YCCC will conduct a guided facility walkthrough for each responsive respondent that remains eligible for award before individual evaluator scoring is finalized.

A respondent may submit a written appeal within five business days after notice of award. a respondent may submit a written appeal within five business days after notice of award.

Respondents must certify that they are not debarred, suspended, or otherwise excluded from doing business with a state or federal agency. the respondent certifies that it and any material subcontractor are not debarred, suspended, or otherwise excluded from doing business with a state or federal agency, except as disclosed in the proposal.

For critical loss of heat, power, water, room access, fire/life safety, or major security incidents, the target response is accommodation or workaround within 1 hour. critical loss of heat, power, water, room access, firelifesafety concern, major security immediate acknowledgment temporary safe issue, or condition making a room uninhabitable. accommodation or workaround within 1 hour continuous response until stabilized.

The district must receive the proposal by the date indicated in the timeline below: deadline for submission of proposal to the purchasing agent must receive by: date and time: september 22, 2026, 10: 00 am

Payment terms are net thirty days from receipt of the invoice: payment term net thirty 30 days from receipt of the invoice.

The district will consider criteria such as, but not limited to, cost, respondents past performance and/or service reputation, and service capability, quality of the respondents staff or services, customer satisfaction, respondents past relationship with the district: in determining the most advantageous proposal, the district will consider criteria such as, but not limited to, cost, respondents past performance and/or service reputation, and service capability, quality of the respondents staff or services, customer satisfaction, respondents past relationship with the district.

Questions regarding this rfp must be submitted in writing via email to ***@***. *. * by 12: 00 pm est on september 15, 2026: questions regarding this rfp must be submitted in writing via email to ***@***. *. * by 12: 00 pm est on september 15, 2026.

Failure to provide sufficient and required information may result in the proposal being rejected by the district as nonresponsive and not being considered: failure to provide sufficient and required information may result in the proposal being rejected by the district as nonresponsive and not being considered.