Sports Pitch Government Bids & RFPs

"submissions will be due on october 29, ****, by 2: 00 pm prevailing time"

"Payments for goods and services purchased by the university will be made only against the vendor's invoice"

"the vendor shall be guaranteed for a period of one year from time of delivery"

"vendor must have valid business registration certificate on file with the division of revenue and enterprise services"

"a business organization that fails to provide a copy of a business registration, or that provides false business registration information, shall be liable for a penalty of 25 for each day of violation"

"site visit na"

"sample submission: FALSE"

"protest must be received no later than 48 hours after the date on the notice of intent to award"

"bids shall be automatically rejected for . . . failure to attend a mandatory bidders conference or site inspection"

The project must be completed by November 30, 2026, as stated: the entire work under this contract be completed on or before the contract expiration date of november 30, 2026.

Payment is made after invoice submission and verification, as stated: payment will be made after submission of an invoice, verification by the recreation superintendent of work completed and approval by the village administrator.

The contractor must guarantee all materials and workmanship for one year, as stated: the biddercontractor shall guarantee all materials and workmanship for one 1 year.

The contract is awarded to the lowest qualified bidder, as stated: it is the intent of the village to award the bid to the lowest, qualified, responsive and responsible bidder.

Bidders must complete a statement of qualifications and be registered with NYSDOL, as stated: contractors submitting bids for a municipal public work project must be registered with the new york state department of labor.

Liquidated damages of $1,000 per day apply for late completion, as stated: the owner may retain liquidated damages in the amount of one thousand dollars 1, **** per day.

A mandatory prebid walkthrough is scheduled, as stated: a mandatory prebid walk through will be on wednesday, october 7, 2026 at 10: 00 a. m. starting at parkway field.

Questions must be submitted by October 13, 2026, as stated: requests from bidders for interpretation or clarification of the bid documents must be made in writing to the village clerk and shall arrive no later than 4: 00pm on monday, october 13, 2026.

Bids with omissions, erasures, or irregularities may be rejected, as stated: proposals that contain any omission, erasures, alterations, additions, or items not called for in bid form. . . may constitute sufficient cause for rejection of the bid.

The project must be completed by March 15, 2027. As stated: the project must be completed by march 15, 2027.

Proposals must include warranty information for all products specified. As stated: proposal shall include warranty information for all products specified as stated in the construction contract included with this bid document.

The city will select the proposal that is most advantageous to the city. As stated: the city shall select the proposal that is most advantageous to the city, as determined by the city in its sole discretion.

Proposals evaluated on qualification criteria including understanding of project, team experience, safety record, and related project experience. As stated: the proposed team has the necessary staffing, skills and assigned project experience to fulfill the requirements of the project.

A mandatory preproposal meeting will be held. As stated: a mandatory preproposal meeting will be held on tuesday october 13, 2026 at 9:00am mst at the barnes softball complex located at 405 s. cleveland avenue, loveland, colorado.

Physical samples of all turf, infill, and pad materials must be submitted at no cost. As stated: physical samples of the following must also be submitted, at no cost to the city: all turf products proposed all infill materials proposed all pad materials proposed.

Proposers who contact city staff or elected officials regarding the RFP during solicitation will be disqualified. As stated: proposers who communicate with other city staff members or elected officials regarding the rfp during the solicitation and selection shall automatically be disqualified from consideration.

Bids must be received no later than 3:00 PM EDT on Wednesday, October 14, 2026. must be received no later than 3:00 pm edt on wednesday, october 14, 2026

Payment made within 45 days of completion and acceptance. shall be paid to the contractor within fortyfive 45 days of completion and acceptance of the work

One-year warranty on materials and workmanship from substantial completion. provide a written oneyear warranty from the date of substantial completion against defects in materials and workmanship

Award based on best interests of the city, considering price, experience, reputation, history, and qualifications. make an award based on the best interests of the city

Bidders must submit a Statement of Bidders Qualifications and provide evidence of a Connecticut construction license. The contractor must submit to the city satisfactory evidence of a license obtained from the state of connecticut to engage in business of construction

Failure to furnish required bonds within 10 days results in forfeiture of bid deposit as liquidated damages. the successful bidder shall forfeit the bid deposit to the city of milford as liquidated damages

Non-mandatory prebid meeting at Washington Field, 45 Washington Street, Milford, CT on October 1, 2026 at 10:00 AM. a nonmandatory prebid meeting between prospective bidders will convene at washington field

Material samples required for ASTM C33 sand and clay infield mix. submit product data and material samples for the proposed astm c33 sand and clay infield mix for approval prior to installation

Written questions must be received by 4:00 PM EDT on Wednesday, October 7, 2026. must be received no later than 4:00 pm edt on wednesday, october 7, 2026

Incomplete bids will be disqualified. any incomplete bid will be disqualified

The deadline for submission is September 30, 2026, by 3:00 p. m. deadline for submission: september 30, 2026, by 3: 00 pmp

Proposers must provide warranty information for structural framing, concrete installation, artificial turf, netting, and hardware. the proposal shall identify all applicable warranties.

The lowest price will not necessarily be the sole determining factor; evaluation includes cost, completeness, experience, and quality of materials. The lowest price will not necessarily be the sole determining factor in selecting the successful proposer.

Proposers must demonstrate experience with similar projects and provide company details, years in business, and references. at a minimum, proposals shall include: 1. company name, address, telephone number, and primary contact

Contractors are strongly encouraged to inspect the site to familiarize themselves with existing conditions, access, and utilities. contractors are strongly encouraged to inspect the proposed project location prior to submitting a proposal.

The contractor shall provide samples and technical data demonstrating impact suitability, breaking strength, UV resistance, and weather resistance for the netting. The contractor shall provide samplesand technical data demonstrating impact suitability, breaking strength, uv resistance, weather resistance, attachment details, and expected service life.

Failure to inspect the site may not be grounds for additional compensation due to conditions that could have been identified during a visit. failure to inspect the site shall not constitute grounds for additional compensation due to conditions that could reasonably have been identified through a site visit.