Image Digitization Government Bids & RFPs

Correspondence received Monday through Saturday is prepped, scanned, and uploaded within 48 hours of receipt. correspondence including return mail received monday through saturday sunday if required to meet service levels is prepped, scanned and uploaded within 48 hours of contractor receipt.

Contractor personnel must undergo moderate-risk background investigation and receive favorable adjudication. all contractor personnel serving as, or otherwise performing the functions listed in the statement of work. . . shall undergo a moderaterisk background investigation mbi and receive a favorable adjudication thereof from fema prior to performing work under this contract.

Contractor personnel with unfavorable adjudications are ineligible. contractor personnel who receive unfavorable adjudications shall be ineligible to perform work under this contract. unfavorable adjudications are final and are not subject to review.

The county remits vendor payments via electronic funds transfer (EFT) program known as Vendor Direct. the county of westchester remits vendor payments via an electronic funds transfer eft program known as vendor direct.

All items delivered must be guaranteed against faulty materials and workmanship. all items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver within specified time may cause cancellation of order and removal from bidders list. failure to deliver within the specified time may be cause for cancellation of the order andor the removal of bidders name from bidders list.

Bids may be rejected for any reason, including inability to determine equivalence. may reject any bid for any reason including, but not limited to, westchester countys inability to determine that the item is an equivalent.

Deliver completed product by September 30, 2027. deliver completed product all scans completed, named, and hard drives delivered no later than september 30, 2027 12 months

Invoices via GPO fax gateway or mail. Partial payments authorized for completed lots. partial payments, as defined in gpo ****, contract terms, contract clause 25, are authorized

Warranty period extended to one year from final payment. the warranty period is extended from 120 days to one calendar year from the date the check is tendered as final payment

Lowest offer based on prices in schedule. the government will determine the lowest offer by applying the prices listed in the schedule of prices

Preaward survey may be conducted. Financial documents may be required. the government reserves the right to conduct an onsite preaward survey at the contractorssubcontractors facility

Preaward samples may be required. contractor may be required to pickup a small sampling and perform an initialpreaward test prior to award

Bids received after opening date not considered. bids received after the bid opening date and time specified abovewill not be considered for award

The completion of the scanning project must be on or before March 31, 2028. completion of scanning project on or before march 31, 2028.

Invoices should be submitted via the GPO fax gateway or mailed to the U. S. Government Publishing Office. invoices may also be mailed to: u. s. government publishing office, office of financial management, attn: comptroller, stop: fmce, washington, dc ****.

Contractors must have all employees handling documents undergo an official federal tiered background investigation (Tier 2 or higher). all employees handling the documentsdigital output files at any point during this order must have an official federal tiered background investigation done andactive to be cleared to work on this project.

A test box is required, and scanning will not proceed until approval is given. test box is required. contents are to be provided through dodsafe site: https:safe. apps. milmy. policy. box isto be uploaded with project title, req. number, and jacket number.

Failure to bring discrepancies to the attention of the GPO before work begins may relieve the contractor of responsibility. failure to bring any discrepancies to the attention of the gpo will not relieve the contractor of the responsibility toperform.