Turnkey contract to evaluate, furnish, install, configure, test, train, and support upgraded fuel management and dispensing systems. Includes removal of existing dispensers, installation of two gasoline and one diesel dispenser, software, and integration. Mandatory preproposal conference on October 22, 2026. Proposals due December 17, 2026. Bid bond required if over $50,000. Performance period 120 calendar days. Liquidated damages $500/day for delays.
Proposals must be delivered by the official opening date and time. Late proposals will not be opened and will be returned unopened. The opening is scheduled for December 17, 2026 at 2:00 PM Eastern. Proposals submitted after the date and time set for receipt shall be considered late.
Payment is made within 30 calendar days of receipt of invoice after inspection and acceptance by the city. payments shall be made to the contractor within thirty 30 calendar days of receipt of invoice.
The offeror must unconditionally guarantee items and workmanship. the offeror shall unconditionally guarantee the items and workmanship being proposed. Defects due to faulty workmanship or material must be replaced at offeror's expense.
Award will be made to the responsible offeror meeting specifications with the lowest possible cost consistent with quality and service. Criteria include quality, maintenance, delivery time, guarantees, reputation, and past experience. the award will be made. . . having the lowest possible cost consistent with the quality and service needed.
Offerors must provide evidence of similar work recently completed or goods supplied. all offerors must be prepared to present suitable evidence of similar work recently completed or goods supplied. Only service and equipment from offerors who have installed similar systems of comparable size will be considered.
Liquidated damages of **** per calendar day of delay apply. the offeror shall. . . pay to the city of myrtle beach liquidated damages of **** per calendar day of delay.
A mandatory preproposal meeting and site inspection is required. a mandatory preproposal meeting to review all equipment covered in this contract will be held at the date, time, and locations indicated on the first page of this rfp. ontime attendance is required for bid consideration.
Clarifications must be submitted in writing at least three days before the proposal opening. clarifications requested by offerors must be in writing not less than three 3 days before date and time set for receipt of proposals.
Proposals may be disqualified for collusion, attempts to influence evaluators, inability to complete responsibilities, or existing disputes with the city. evidence of either direct or indirect collusion among offerors. . . attempts to improperly influence any member of the evaluation team are just cause for disqualification.
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