Tennessee State Parks seeks a golf course management software system for nine courses. The system must include online tee time scheduling, POS for golf and food/beverage, inventory, revenue management, reporting, and API integration with Maestro. The estimated maximum liability for 60 months is $450,000. Responses are due December 8, 2026, at 2:00 PM CT. A pre-response conference is scheduled for October 12, 2026. The contract period is 60 months with renewal options. Evaluation includes general qualifications (20 points), technical approach (40 points), oral presentation (10 points), and cost (30 points). Oral presentations are mandatory for top five ranked respondents. Proposals must be submitted in two separate parts: technical response and cost proposal.
Responses must be received by the state no later than the response deadline: December 8, 2026, at 2:00 PM Central Time. The RFP states: a respondent must ensure that the state receives a response no later than the response deadline time and date detailed in the rfp section 2, schedule of events.
Payment terms are detailed in the pro forma contract, section C. The RFP states: all payments relating to this procurement will be made in accordance with the payment terms and conditions of the contract resulting from this rfp refer to rfp attachment 6. 6. , pro forma contract, section c.
The contract is awarded to the respondent offering the best combination of attributes based upon the evaluation criteria. Evaluation categories include general qualifications (20 points), technical approach (40 points), oral presentation (10 points), and cost (30 points).
Respondents must provide two current positive credit references, a statement on integration with Maestro and Noteefy, and details on business form, years in business, and relevant experience. The RFP requires two current positive credit references from vendors with which the respondent has done business.
Protests based on any objection to the RFP are waived if not brought to the state's attention in writing by the written questions/comments deadline. The RFP states: protests based on any objection to the rfp shall be considered waived and invalid if the objection has not been brought to the attention of the state, in writing, by the written questions comments deadline.
Responses may be rejected for noncompliance, including failure to meet mandatory requirements, including pricing in the technical response, or submitting alternate terms. The RFP states: the state may deem the response to be nonresponsive and reject it for various reasons, including failure to organize the technical response properly.
The estimated maximum liability for 60 months is $450,000. The RFP states: the estimated maximum liability for 60 months is 450, 000.