Book Shelving Government Bids & RFPs

Items must be delivered within 120 calendar days after receipt of the purchase order, unless otherwise agreed in writing. The supplier must contact the agency to agree on delivery date and time. items ordered from this contract will be delivered within a reasonable time, not to exceed120 calendar days after receipt of the purchase order

Invoicing should be sent upon delivery and installation of items to the using agency, not when shipped to the installing dealer or OEM. invoicing should be sent upon delivery and installation of the items to the using agency

The contractor must warrant all equipment against defects in workmanship and materials for a minimum of five years from date of acceptance. the contractor must warrant all equipment including parts and labor against defects in workmanship and materials for a minimum of five years

Awards are made to the top five responsive and responsible manufacturers offering the highest discounts in each category or subcategory. the top five responsive and responsible manufacturers offering the highest discounts will receive an award

Bidders must be the original equipment manufacturer (OEM) of the products offered. Dealers, distributors, installers, resellers, or other third parties are not eligible to submit a bid as the prime contractor. the bidder must be an oem. authorized dealers and resellers are not eligible to bid on this ifb

Site visits are optional and conducted solely at the discretion of the using agency. site visits are optional and are conducted solely at the discretion of the using agency

All questions regarding the IFB must be submitted in writing to the email address of the issuing officer. Questions received within 48 hours prior to the bid due date will be answered at the discretion of the Commonwealth. questions received within 48 hours prior to the bid due date and time will be answered at the discretion of the commonwealth

Failure to submit required documentation may result in the bid being considered nonresponsive and removed from consideration. Bids offering less than the 40% minimum discount may be rejected. failure to submit required documentation may result in the bid being considered nonresponsive and removed from consideration

The award will go to the lowest responsive and responsible bidder as stated in the bulletin.

Proposals must be received by October 21, 2026 at 2:00 PM EST. The move is scheduled from January 28, 2027 to February 17, 2027. As stated: proposals will be accepted until 2: 00 pm, october 21, 2026 and the move will be done from january 28, 2027 to february 17, 2027.

Payment requests submitted no more than once per month, with 5% retainage held. Payment made within 30 days of completion and receipt of invoice. As stated: town of middletownmiddletown public library shall retain five percent 5 of the progress or monthly payments and payment will be made within thirty 30 days of the completion of the work.

Contractor must correct defective or nonconforming work at no cost for 12 months following final completion. As stated: the contractor shall be specifically obligated to correct any and all defective or nonconforming work, at no cost to town of middletownmiddletown public library, for a period of twelve 12 months following final completion.

The town will determine the most advantageous proposal from a responsible bidder considering pricing. As stated: town of middletownmiddletown public library will determine the most advantageous proposal from a responsible bidder in consideration of the pricing submitted.

Contractors must provide insurance including $1M general liability, $2M aggregate, $1M commercial auto, $1M inland marine, workers compensation, and $5M umbrella. As stated: general liability with a limit of 1, 000, 000 per occurrence and 2, 000, 000 annual aggregate and commercial umbrella or excess liability policy in the amount of 5, 000, 000.

An onsite walkthrough is scheduled for October 1, 2026 at 2 PM at 700 West Main Rd. As stated: onsite walkthrough october 1, 2026, 2pm at 700 west main rd. , middletown, ri.

Sample furniture items may be required for voluntary alternate or substituted items upon request. As stated: sample furniture items will be required for voluntary alternate andor substituted items upon request.

Exceptions or questions must be submitted in writing not less than 5 days before proposal opening, and questions by email by October 8, 2026 at 12:00 PM. As stated: should make such exceptions known to the undersigned, in writing, not less than five 5 days before the proposal opening and the deadline for submission of questions is 12: 00 pm, october 8, 2026.

Late submissions will not be considered, and nonresponsive or nonresponsible submissions will be discontinued. As stated: any submission received after the time and date specified shall not be considered and submissions determined to be either nonresponsive or not responsible, will be discontinued from further consideration.