Sealed proposals for boiler, chiller, and CRAC unit maintenance services at multiple city facilities. Services include quarterly chiller, annual boiler, and annual CRAC maintenance. Proposals due December 7, 2026, 11:00 AM MST. Submit via BidNet Direct or in person. Optional site visits available. Local preference for Fremont County responders within 5% up to $10,000. Contract term January 1, 2027 to December 31, 2027, with two possible one-year renewals. Background checks required for contractor personnel.
Proposals must be received by 11:00 am MST on Monday, December 7, 2026. Late proposals will not be accepted.
Final payment is contingent upon final inspection, acceptance by the city and legal publication of final settlement, when necessary.
Each responder shall describe any applicable service workmanship guarantees and corrective service terms.
The city does not base its award on prices alone. Also considered are quality of product, experience, qualifications, services offered, warranties, maintenance considerations, long range costs, delivery and similar conditions.
Responders shall provide qualifications and relevant experience servicing the specified equipment.
Any deficiency not corrected to the satisfaction of the city shall be assessed a penalty at the rate of 30 per day, not to exceed a total of 900.
Prospective responders may arrange an optional site visit in advance with Randy Allen, facilities maintenance supervisor.
Submit questions through BidNet Direct by Thursday December 3, 2026, 2:00 pm.
Any incomplete, false, or misleading information provided by any responder shall be grounds for rejection of the proposal.