Town Of Charlotte - Agency Bids & RFPs

Bidders shall propose a payment schedule as part of their submission e. g. , payment upon completion, or progress payments tied to defined milestones. bidders shall propose a payment schedule as part of their submission

The selectboard may consider price, bidders schedule for completion and ability to perform, bidders demonstrated experience and reputation, quality of materials and methods proposed, the match between the specifications requested and the specifications proposed in the bid, bidders ability to meet insurance and other terms and conditions, capacity of the bidder to deliver or perform in a timely, collaborative, and high quality manner, and any other factors the selectboard determines relevant and appropriate to this project. in evaluating bids, the selectboard may consider the following criteria

Bidders shall submit three qualified references for comparable municipal roadway or traffic calming construction projects completed within the past five years. bidders shall submit three qualified references for comparable municipal roadway or traffic calming construction projects completed within the past five years

A prebid site meeting will be held at the date and time noted in section 2, at the intersection of Greenbush Road and Ferry Road, Charlotte, VT, unless waived by the selectboard. a prebid site meeting will be held at the date and time noted in section 2, at the intersection of greenbush road and ferryroad, charlotte, vt, unless waived by the selectboard.

Bids received after the submission deadline will not be considered and will be returned unopened. bids received after the submission deadline will not be considered and will be returned unopened.

Every bid received prior to the submission deadline will be publicly opened and read aloud by the selectboard or its designee at the date, time, and location noted in section 2 above. every bid received prior to the submission deadline will be publicly opened and read aloud by the selectboard or its designee at the date, time, and location noted in section 2 above.

Bidders shall propose a payment schedule as part of their submission e. g. , payment upon completion, or progress payments tied to defined milestones. bidders shall propose a payment schedule as part of their submission

The selectboard may consider price, bidders schedule for completion and ability to perform, bidders demonstrated experience and reputation, quality of materials and methods proposed, the match between the specifications requested and the specifications proposed in the bid, bidders ability to meet insurance and other terms and conditions, capacity of the bidder to deliver or perform in a timely, collaborative, and high quality manner, and any other factors the selectboard determines relevant and appropriate to this project. in evaluating bids, the selectboard may consider the following criteria

Bidders shall submit three qualified references for comparable municipal roadway or traffic calming construction projects completed within the past five years. bidders shall submit three qualified references for comparable municipal roadway or traffic calming construction projects completed within the past five years

A prebid site meeting will be held at the date and time noted in section 2, at the intersection of Greenbush Road and Ferry Road, Charlotte, VT, unless waived by the selectboard. a prebid site meeting will be held at the date and time noted in section 2, at the intersection of greenbush road and ferryroad, charlotte, vt, unless waived by the selectboard.

Bids received after the submission deadline will not be considered and will be returned unopened. bids received after the submission deadline will not be considered and will be returned unopened.

Sealed bid submission deadline is September 14, 2026, at 3:00 pm EST. Bids received after September 14, 2026, at 3:00 pm est will not be evaluated, regardless of courier delays

The contract will be awarded to the supplier who best serves the town's operational interests, with a potential 6% cost preference for US-manufactured items. to award the contract to the supplier who best serves the towns operational interests.

Vendors must be qualified commercial vendors. soliciting fixed- price, competitive quotes from qualified commercial vendors

Clarification questions are due August 31, 2026. clarification questions due: august 31, 2026

Bidding on partial lots may result in disqualification of the entire submission. Bidding on partial lots may result in a disqualification of the entire submission.

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Sealed bids are due by 3:00 p. m. on Monday, September 14, 2026. Sealed bids are due by 3:00 p. m. monday september 14, 2026.

Invoices for work performed shall be submitted to the town treasurer's office. Invoices for work performed shall be submitted to the town treasurers office together with a duly executed irs form w9.

The selectboard may consider price, schedule for completion, ability to perform, demonstrated experience and reputation, quality of materials and services, match between specifications, ability to meet terms and conditions, and availability for future service, maintenance, and support. In evaluating bids, the selectboard may consider price the bidders schedule for completion and ability to perform within the specified time limits the bidders demonstrated experience and reputation, including past performance for the town the quality of the materials and services proposed

Each bid must include three (3) qualified references for similar work. three 3 qualified references for similar work

Bids may be withdrawn by written request prior to the scheduled bid opening. bids may be withdrawn by written request priorto the scheduled bid opening.

Bids received after the submission deadline will not be considered. bids received after the submission deadline will not be considered.

Sealed bids are due by 3:00 p. m. on Monday, September 14, 2026. Sealed bids are due by 3:00 p. m. monday, september 14.

Invoices for work performed shall be submitted to the town treasurer's office together with a duly executed IRS form W9. No payment will be made until a completed W9 is received. Invoices for work performed shall be submitted to the town treasurers office together with a duly executed irs form w9. No payment will be made until a completed w9 is received.

The selectboard may consider price, schedule for completion, ability to perform, demonstrated experience and reputation, quality of materials and services, match between specifications, ability to meet terms and conditions, availability for future service, maintenance, and support, and any other factors deemed relevant. In evaluating bids, the selectboard may consider price the bidders schedule for completion and ability to perform within the specified time limits the bidders demonstrated experience and reputation, including past performance for the town the quality of the materials and services proposed

Each bid must include three (3) qualified references for similar work. three 3 qualified references for similar work

A pre-bid meeting will be held on August 26, 2026, at 12:00 PM at the project location, unless waived by the selectboard. Prospective bidders are encouraged to attend. A prebid meeting for this major purchase will be held on august 26, 2026 at 12:00 pm at the project location

Bids received after the submission deadline will not be considered and will be returned to the bidder unopened. Bids received after the submission deadline will not be considered and will be returned to the bidder unopened.