This is an Invitation for Bid (IFB) for an aircraft tug, multihead tow bar, and two tow heads for the Jack Brooks Regional Airport. Bidders must submit bids by 11:00 AM CT on Wednesday, April 22, 2026. All bid submissions must be complete and accurate, including technical specifications and any addenda. Bidders are required to be registered with the System for Award Management (SAM) and have an active status. A completed Form **** from the Texas Ethics Commission is also required for nonexempt bidders. Jefferson County reserves the right to award to multiple vendors. Delivery must be protected from damage, and damaged items must be replaced or repaired at no additional charge. Payment terms are detailed, with invoices submitted to the Jefferson County Auditing Department. Usage reports may be requested. Contractors must maintain specific insurance coverages, including public liability, excess liability, and workers' compensation. A pre-bid conference will not be held. Questions regarding the bid must be submitted in writing by 5:00 PM CT on Friday, March 27, 2026. Historically Underutilized Business (HUB) subcontracting participation is encouraged, and relevant forms must be submitted. Bidders must also provide a residence certification and a House Bill 89 verification regarding boycotting Israel. Late bids will not be accepted.
The bid submissions must be received by 11:00 AM CT on Wednesday, April 22, 2026.
Jefferson County will pay original invoices that clearly itemize the goods and/or services provided, including quantity, part number, description, price, applicable discount, labor charges, and delivery, installation, and setup costs if applicable and previously agreed to. Invoices must indicate Jefferson County, the delivery address, and the applicable purchase order number. Invoices shall be submitted to the Jefferson County Auditing Department, Attention: Accounts Payable, **** Pearl Street, 7th Floor, Beaumont, TX ****.
A copy of the manufacturer's specifications, equipment description including year, make, model, and full warranty terms must be included with the bid submission.
The bid notice does not explicitly state the award criterion, but delivery time is mentioned as a factor in the evaluation of each bid.
Vendors doing business with Jefferson County are required to be registered with the System for Award Management (SAM) with an active status. Bidders must also submit a completed Form **** from the Texas Ethics Commission, unless exempt. A copy of the manufacturer's specifications, equipment description, and full warranty terms must be included with the bid submission.
The bid notice mentions that failure to return and/or complete all required documentation will result in a response being declared as nonresponsive. It also states that any person who fails to file the required certification for lobbying shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Failure to honor stated delivery times could result in termination of the contract.
Due to the nature of this bid, a pre-bid conference will not be held for this project.
All protests should be coordinated through the Purchasing Office prior to award recommendation to the Commissioners Court.
