The Texas State Technical College (TSTc) is seeking proposals for a comprehensive event management software solution. The contract is expected to exceed $100,000 and will require a hub subcontracting plan. Suppliers are not required to meet state hub goals but must make a good faith effort. The agreement is valid for one year with a possible extension for four more years. Prices are fixed for the first year, and any increases in the annual percentage rate during renewal periods must receive prior approval from TSTC. Demo interviews may be conducted. Questions must be submitted through the QA board. Suppliers must safelist ***@***. *. * to ensure email receipt. Any issues uploading bids must be reported immediately to the TSTC sourcing department. The submitted bid will show a zero balance. Security requirements include SSL/TLS encryption, granular role-based access controls (RBAC), full logging and auditing capabilities, and compliance with Texas Senate Bill 944. Payment methods include electronic funds transfers (EFT), including ACH, wire transfer, virtual card, and check. A separate invoice is required for each location. Coordination between TSTC staff and the supplier is essential prior to delivery. Accessibility requirements for electronic information resources are detailed in the solicitation. All quoted prices must include applicable tariffs, duties, or import fees. The supplier must confirm that they will not request additional compensation due to changes in tariff regulations for at least 60 days after the submission deadline. The scope of service is available in the buyer attachments tab.
The bid notice does not specify a delivery deadline.
TSTc recommends electronic funds transfers (EFT), including ACH, wire transfer, virtual card, and check as preferred payment methods. A separate invoice is required for each location that a good or service is being provided. Coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing if applicable.
The bid notice does not specify a warranty period.
The bid notice does not specify the award criterion.
The bid notice states that suppliers are not required to meet the state of Texas hub goals. However, TSTC requires that all suppliers make a good faith effort in achieving those goals.
The bid notice does not specify penalties for non-compliance.
The bid notice does not specify a site visit.
The bid notice does not specify samples.
The bid notice does not specify a challenge deadline.
TSTc anticipates the contract to exceed $100,000.
