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This is an invitation to bid (ITB) from the Birmingham Board of Education for kitchen equipment repair and installation services. Bids must be submitted in sealed envelopes to the Purchasing Department by Thursday, April 9, 2026, at 2:00 PM CDT. Faxed or emailed bids are not acceptable. The ITB document is available on the district's website. Bidders must be in business for at least three years and provide three references. Bid security in the form of a bid bond, cashier's check, or certified check (5% of bid, max $10,000) is required. The contract term is three years with two one-year renewal options. The board reserves the right to reject any or all bids and to award the contract to the lowest responsible bidder, considering quality and suitability over price alone. Warranty and maintenance agreements will be considered. Bidders must comply with federal contract conditions, including equal employment opportunity, Davis-Bacon Act, Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, Clean Air Act, Federal Water Pollution Control Act, Byrd Anti-lobbying Amendment, and debarment/suspension regulations. Compliance with the State of Alabama Immigration Law Act **** is also required, including enrollment in the E-Verify program. The scope of work includes diagnosing, troubleshooting, repairing, and installing various kitchen equipment. Service calls are permitted during regular school hours (7:00 AM to 3:00 PM, Monday-Friday), with emergency response time not exceeding 24 hours. Routine service calls require an onsite response within 5-7 days. All parts furnished must be new OEM genuine manufacturer parts, and all parts and workmanship are guaranteed for 90 days or the manufacturer's warranty period, whichever is longer. Invoicing and payment terms are net 30 days. The board is exempt from federal excise and Alabama sales and use taxes. Insurance requirements include workers' compensation, commercial general liability, automobile liability, and umbrella coverage, with specific minimum limits. Bidders must acknowledge all addenda. There will be no pre-bid conference. All costs related to bid preparation and submission are the bidder's responsibility.
The bid due date is Thursday, April 9, 2026, at 2:00 PM CDT. Bids received after this time will not be considered.
The bid notice states that payment terms are net thirty (30) days upon satisfactory delivery and acceptance of goods and/or services and submission of an invoice.
The bidder shall guarantee all parts and workmanship for a period of ninety (90) days or the manufacturer's warranty period, whichever is longer.
It is not the policy of the board to award contracts on the basis of price alone, quality of service and suitability to purpose and the needs of the board being controlling factors. The board will award the contract to the lowest responsible bidder.
Bidder must be in business for a minimum of three (3) years providing similar goods and/or services as required in this solicitation and must provide a minimum of three (3) references for completed and/or current projects.
The district will not pay any penalties for late payment of invoices.
Any protest to the board for consideration of any bid must be submitted in writing and received by the director of purchasing no later than five (5) business days after the date of notice of intent to award.
