Texas Womans University - Tx - Agency Bids & RFPs

Proposals must be received by August 5, 2026, at 2:00 PM CST. Late submittals will not be accepted.

Invoices must reference a valid TWU purchase order. Proposers may submit a proposal for a prompt payment discount.

The contractor warrants that goods delivered are merchantable and fit for use, and services are free from defects in workmanship and conform to contract requirements.

The award will be based on the proposal judged to be in the best interest of TWU, considering price, reputation, quality, meeting needs, past relationship, HUB compliance impact, total long-term cost, and other relevant factors.

Proposers must be responsive and responsible, demonstrating ability to meet requirements. TWU will review safety and security reports and may require financial statements.

The contract may be terminated for default if the vendor fails to remedy a failure or default within ten days of written notice. Penalties for late submissions are not accepted.

TWU reserves the right to inspect all rooms prior to occupancy. The university and hotel management will jointly inspect vacant rooms and upon move-outs.

Any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer.

Proposals may be disqualified for late submittals, failure to sign, non-compliance with RFP requirements, engaging in prohibited communications with TWU personnel, or submitting proposals with conditional clauses or alterations.

Proposals must be received before July 28, 2026, at 2:00 PM CST. Late submittals will not be accepted.

All invoices will be paid net thirty (30) days in compliance with Texas laws. All invoices must reference a valid TWU purchase order.

The contractor warrants that goods delivered are merchantable and fit for use, and services furnished are free from defects in workmanship and conform to contract requirements.

The award will be based on the proposal judged to be in the best interest of TWU, considering factors such as purchase price, reputation, quality of goods/services, and total long-term cost.

Proposers must be responsive and responsible, demonstrating their ability to meet the requirements and successfully complete the work.

The document does not explicitly detail penalties for non-compliance, but failure to comply with hub regulations may result in contract cancellation.

Any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer.

Proposals may be disqualified for conditional clauses, alterations, irregularities, failure to sign, engaging in prohibited communications with TWU personnel, or non-responsiveness/non-compliance with RFP requirements.

The deadline for submission of qualifications is June 18, 2026, by 2:00 PM CST.

Qualifications will be evaluated based on: Statement of Qualifications and Availability (5 points), Ability to Provide Services (30 points), Past Performance (30 points), General Understanding and Acceptance of Agreement (10 points), Knowledge of Best Practices (10 points), and Ability to Identify and Resolve Problems (15 points).

Respondents must submit a complete statement of qualifications addressing specific criteria, including firm history, ability to provide services, past performance, understanding of the agreement, knowledge of best practices, and problem-solving abilities.

Signing a false statement may void submitted qualifications or any resulting agreements, and the respondent may be removed from proposer lists. A false certification is a material breach of contract and may result in termination.

Incomplete qualifications, failure to submit a HUB Subcontracting Plan, late submissions, or failure to sign and return the Execution of Offer may result in rejection or disqualification.

Proposals must be received before June 30, 2026, at 2:00 PM CT. proposal must be received before: june 30, 2026 at 2: 00 pm ct

All invoices will be paid net thirty (30) days in compliance with Texas laws. all invoices will be paid net thirty 30 in compliance with texas laws.

The contractor warrants that goods delivered are merchantable and fit for use, and services are free from defects in workmanship and conform to contract requirements. he contractor warrants and implies that goods delivered to twu under the contract are merchantable and fit for use for the particular purpose set forth in the contract.

The award will be based on the proposal judged to be in the best interest of TWU, considering purchase price, reputation, quality, meeting TWU's needs, past relationship, HUB impact, total long-term cost, and other relevant factors. any contract resulting from this request shall be awarded to the proposer providing the best value to twu.

Proposers must have a minimum of 2 years of experience producing large-scale institutional, nonprofit, higher education, or managing campaign celebration events and providing turnkey event production services. minimum 2years experience producing largescale institutional, nonprofit, higher education or managing campaign celebration events and providing turnkey event production services

Failure to comply with HUB regulations may result in immediate cancellation of any contract. Failure to submit a complete HUB subcontracting plan will result in rejection of the submittal. failure to comply with any provision of the state or universitys hub regulations may result in immediate cancellation of any contract.

Any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer. any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer.

Proposals with conditional clauses, alterations, or irregularities may be disqualified. Engaging in prohibited communications with TWU personnel may lead to disqualification. Failure to sign the execution of offer will be a basis for disqualification. proposals which are qualified with conditional clauses or alterations or items not specified in the rfp documents, or irregularities of any kind, are subject to disqualification by twu at its option.

Proposals must be received before July 14, 2026, at 2:00 PM CT. Proposals must be received before: july 14, 2026 at 2: 00 pm ct

All invoices will be paid net thirty (30) days in compliance with Texas laws. All invoices will be paid net thirty 30 in compliance with texas laws.

The contractor warrants that services furnished under the contract will be free from defects in workmanship and conform to contract requirements. The contractor warrants that services furnished under the contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of the contract.

The award will be based on the proposal judged to be in the best interest of TWU, considering purchase price, reputation, quality, meeting needs, past relationship, HUB impact, total long-term cost, and other relevant factors. Any contract resulting from this request shall be awarded to the proposer providing the best value to twu.

Proposers must demonstrate their ability to successfully complete the work required within the stated constraints, including relevant experience, current workload, facilities, and resources. provide information on the proposers experience related to the scope of work outlined in this rfp, as well as its current work load, facilities, resources and experience that clearly demonstrate its ability to successfully complete the work required within the constraints stated.

A pre-proposal meeting will be held on June 26, 2026, at 9:30 am CT at TWU's Denton campus, providing an opportunity to view select systems on campus in person. The preproposal meeting is not mandatory but highly encouraged. This meeting will provide proposers with an opportunity to view select systems on campus in person.

Any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer. Any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer.

Proposals may be disqualified for submitting late, failing to sign the execution of offer, engaging in prohibited communications with TWU personnel, or submitting non-responsive or non-compliant proposals. if any proposer engages in conduct or communications that twu determines is contrary to the prohibitions set forth in this section, twu may, at its sole discretion, disqualify the proposer and withdraw the proposers proposal from consideration.