This is a Request for Quote (RFQ) from the Defense Logistics Agency (DLA) for Family Day Event Operations at the Andrew T. McNamara Headquarters Complex in Fort Belvoir, Virginia. The contractor will be responsible for providing all labor, equipment, materials, and incidentals for the event. Key responsibilities include event design and activity planning, providing required entertainment and activities (e. g. , inflatable activities, caricature artists), coordination with installation officials, and ensuring safety and insurance requirements are met. The estimated magnitude of this requirement is between $40,000 and $50,000. Quotes are due by 4:00 PM EDT on April 24, 2026. Site visits and virtual discussions are optional and available upon request. Proposals will be evaluated based on Technical Approach and Key Personnel, Past Performance, and Management and Safety Plan, with non-price factors being significantly more important than price. The award will be a single firm-fixed-price contract.
The quotes are due no later than 4:00 PM EDT on April 24, 2026. The event execution is scheduled for a single day on June 26, 2026, with setup the day prior and teardown on the same day or no later than 12:00 PM EST on June 27, 2026.
The bid notice indicates that payments will be made by the Nonappropriated Fund Instrumentality (NAFI) upon submission of proper invoices or vouchers. Specific payment terms are detailed in Section I, Clause I. 14, Payments, and I. 17, Prompt Payment, which generally outline a 30-day due date after receipt of a proper invoice and acceptance of services, with specific provisions for certain food products and other payments.
The government intends to award a single firm-fixed-price (FFP) contract to the responsible offeror whose quote represents the best value to the government, using a best-value tradeoff process where non-price evaluation factors are significantly more important than price.
Offerors must demonstrate relevant experience in planning and executing large-scale, family-friendly events, with proposals needing to detail the event design, activity lineup, kid zone concept, and confirm the ability to provide mandatory requirements. The proposed event manager must have a minimum of five years of demonstrated experience managing large-scale events, with at least two supporting an audience of 5,000 or more attendees.
The bid notice mentions that failure to comply with contract terms, including insurance requirements or prohibitions on certain activities, may result in actions such as removal from the contract, termination for default, or other remedies as provided by law or the contract.
Offerors are encouraged to request an optional physical site visit or an optional virtual discussion. These are not mandatory and failure to attend will not be grounds for disqualification. Requests must be submitted via email to the contracting officer by April 10, 2026.
The bid notice does not mention any requirement for sample submission.
The estimated magnitude of this requirement is between $40,000 and $50,000. Proposals outside this range will be considered nonresponsive.
