Sealed bids are due by 2 PM Central Daylight Time on Thursday, October 9, 2025. Bids must be submitted on provided forms, properly signed. Bidders must specify the brand and model number of the product offered. Bidders proposing an equivalent brand or model should submit descriptive information. The successful bidder will be responsible for shipping, freight, setup, and installation. Payment is due within 30 days of invoice or delivery, whichever is later. A Louisiana state contractor's license is required. The bid must comply with all applicable federal and state laws and regulations. The vendor must include an IRS Form W9 and enter their taxpayer identification number. The state is exempt from sales/use tax. All products must be new, never previously used, and the current model and/or packaging. The manufacturer's standard warranty will apply. The bid opening will be public. Award will be made to the lowest responsible bidder, considering quality, conformity with specifications, and delivery time. The university reserves the right to award items separately, grouped, or on an all-or-none basis and to reject any or all bids and waive any informalities. A purchase order will be issued within 30 days of bid receipt to the lowest bidder.
Bids must be received at the address specified in the invitation for bids prior to bid opening time in order to be considered. Any bid received after bid opening time will be returned to sender unopened. The bid opening is at 2 PM Central Daylight Time on Thursday, October 9, 2025.
Payment is to be made within 30 days after receipt of a properly executed invoice or delivery, whichever is later. Invoices shall be submitted to: Northwestern State University, Business Affairs, Accounts Payable Section, St. Denis Hall, Natchitoches, LA ****.
All products submitted must include, at a minimum, a two-year warranty from the date of shipment on defects due to materials or workmanship.
Award will be made to the lowest responsible bidder, taking into consideration the quality of the products to be supplied, their conformity with specifications, the purposes for which they are required, and the time for delivery.
Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract.