Sanding Service Government Bids & RFPs

Services must be completed within 8 hours after a snowstorm, with access to the project office by 6:00 a. m. on business days. generally, all services shall be completed within 8 hours after completion of a snowstorm

Payment is made monthly for actual services performed at the contract unit price. Invoices are submitted via Wide Area Workflow. payment shall be made monthly for the actual services performed at the applicable contract unit price.

Best value considering technical, price, and past performance. the government may perform a comparative evaluation comparing quotations to each other to select the contractor that is best suited and provides the best value

Vendors must have active SAM registration and complete the mandatory solicitation survey. vendors are required to be registered in sam when submitting a quotation

Deficiencies must be corrected within original contract time frames or payment deductions will be made. any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

Site visits are strongly recommended and held on November 12 and November 18, 2026. site visits are strongly recommended to gauge the full scope of work

Failure to complete the bid schedule, submit signed amendments, or have active SAM registration may result in nonresponsive quotes. failure to do so may result in quotes being deemed nonresponsive and removed from consideration.

All work must be completed by March 19, 2027, with final cleanup and inspection completed by that date. The contractor shall complete all work within the project period: final cleanup and inspection: completed by march 19, 2027.

The contractor shall provide written warranty information covering workmanship, finish application, and gameline adhesion and durability. The bid shall identify the duration of each warranty, conditions covered, exclusions, and process for requesting warranty service. the contractor shall provide written warranty information covering workmanship, finish application, and gameline adhesion and durability.

Bidders must be qualified flooring contractors experienced in commercial gymnasium flooring systems and athletic court finishes. all work shall be completed by qualified personnel experienced in commercial gymnasium flooring systems and athletic court finishes.

Bidders shall inspect the gymnasium before submitting a bid to evaluate existing flooring, court layouts, access, doorways, base, and general project conditions. bidders shall inspect the gymnasium before submitting a bid to evaluate the existing flooring, court layouts, access, doorways, base, and general project conditions.

Questions regarding existing conditions or scope of work shall be submitted through opengov bid questions before the bid deadline. Question submission deadline is November 19, 2026, 5:00 PM. question submission deadline: november 19, 2026, 5: 00pm.

Services must be completed by 7:00 AM. The document states: the contractor shall ensure that all designated service areas are cleared and treated by 7:00 a. m.

Payment requires an itemized invoice referencing a purchase order. The document states: no payment shall be made without an itemized invoice referencing a properly issued purchase order.

The award is based on the lowest responsive and responsible bidder. The document states: the award of this contract shall be made to the lowest responsive and responsible bidder.

Bidders must have at least two years of experience. The document states: bidders must have a minimum of two years experience providing similar services.

Dutchess BOCES may obtain services elsewhere and charge additional costs. The document states: any reasonable, documented additional costs resulting from the contractor's failure to perform may be charged to the contractor.

Attendance is mandatory. The document states: attendance at the site walkthrough is mandatory for all bidders wishing to submit a bid.

Questions must be submitted by November 12, 2026. The document states: all questions or requests for clarification regarding this rfb must be submitted in writing via email to the purchasing department no later than november 12, 2026.

Failure to attend the walkthrough or incomplete submissions may cause disqualification. The document states: failure to attend will result in the bidder being disqualified from the bidding process.