Plano Independent School District (Plano ISD) is seeking proposals for an electric energy provider to procure electricity and associated services in the deregulated Texas electricity market. The district is looking for a supplier with a high level of customer service and a close working relationship. This is a Request for Proposal (RFP) process, allowing for negotiation of scope and value. Proposals will be evaluated based on responsiveness to specifications and proposer responsibility, considering factors such as experience, financial status, and capability to implement switching without interruptions. The selection process involves a two-step approach: qualification based on RFP criteria, followed by evaluation and ranking of qualified proposers. Plano ISD may conduct interviews and negotiations with shortlisted bidders. The contract term begins after the expiration of the current agreement, which is after December 31, 2027. Key dates include a question deadline of April 14, 2026, and a response deadline of April 21, 2026. Required attachments include a W9 form, CIQ form (if applicable), sample contract, and company information. Bidders must also certify their compliance with Texas laws regarding non-resident bidders, boycotting Israel, and contracts with certain companies. Pricing will be evaluated based on a weighted system, with price/discount being a significant factor. The district reserves the right to award the contract based on the best overall value. Specific details on billing and payment plans, customer care, and contract requirements are also outlined.
The bid notice does not explicitly state a delivery deadline for the electric energy services, but the contract term begins with the expiration of the current agreement, which is after December 31, 2027.
The bid notice details requirements for timely and accurate billing, including options for summary billing, individual invoices, automated billing, prepayment, and online payments. Specific details on billing inquiry and response time expectations are also requested.
The bid notice states that the award will be made to the proposer providing the best overall value to Plano ISD, considering factors such as price/discount, reputation, quality of goods/services, long-term cost, and qualifications/experience.
Proposers will be qualified based on their overall responsiveness to the RFP specifications and whether they are deemed responsible, considering criteria such as certification as a retail electric provider, experience in Texas, satisfactory financial status, and capability to implement switching without interruptions.
Plano ISD reserves the right to terminate the contract immediately in the event of breach or default, including failure to meet specified schedules, unacceptable conduct, or any nonperformance deemed unacceptable by Plano ISD. Any increase in cost and handling will be charged to the defaulting successful proposer.
The bid notice mentions a sample **** form. pdf and requests a sample copy of all contract documents, including a sample base agreement and associated exhibits or addendum, in editable Microsoft Word format.
The bid notice specifies a question deadline of April 14, 2026, at 4:00 PM CT. Proposers finding errors or needing additional information must contact the purchasing department through Ionwave at least seven (7) days before the proposal is due.