Crane Truck Government Bids & RFPs

Sealed bids will be received until 2:00 p. m. , Thursday, August 13, 2026. any bids received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.

Payment will not be made until the products are approved as meeting all specifications by the Bedford County Department of Finance. Bedford County government will not pay invoices which do not include an approved purchase order number or other approved contractual agreements, and Bedford County government will not pay invoices which are not mailed or delivered directly to the Bedford County Department of Finance, unless other arrangements have been made directly with the Department of Finance.

The lowest and/or best bid will be awarded. lowest andor best bid will be awarded.

To qualify as a responsible bidder, the proposal submitted must meet or exceed minimum requirements, furnish all requested documents, submit the bid prior to the opening date and time, and have the bid name and number on the envelope. To qualify as a responsible bidder, the proposal submitted must: 1. Meet or exceed the minimum requirements specified.

Proposals that are incomplete, conditional, contain irregularities, or are not in accord with instructions may be rejected. Proposals that are incomplete, conditional contain irregularities of any kind, or which are not in accord with the instructions to bidders and proposal form furnished by the department of finance may be rejected as informal.

Delivery must occur within 60 calendar days after written notice of award, unless the town approves a written extension. Delivery must occur within 365 calendar days after notice of award.

The contractor may invoice only after complete delivery and written acceptance. The town will pay the accepted contract price after receipt of a correct invoice and all required documentation. The town will pay the accepted contract price after receipt of a correct invoice and all required documentation, subject to lawful municipal payment procedures.

All manufacturer and contractor warranties shall pass to the town and begin no earlier than written acceptance. Warranty work includes parts, labor, diagnosis, travel/transportation, and related costs. All manufacturer and contractor warranties shall pass to the town and begin no earlier than written acceptance.

The contract will be awarded to the lowest responsible and responsive bidder, subject to select board approval and available funding. The contract will be awarded to the lowest responsible and responsive bidder.

A responsible bidder has the capability, integrity, reliability, financial and technical resources, authorized sales/upfitting relationships, facilities, parts access, warranty support, and experience necessary to perform the contract. A responsible bidder has the capability, integrity, reliability, financial and technical resources, authorized salesupfitting relationships, facilities, parts access, warranty support, and experience necessary to perform the contract.

The town may terminate for default after written notice and a reasonable opportunity to cure if the contractor materially breaches the contract, fails to meet delivery requirements, becomes insolvent, or fails to provide adequate assurance of performance. The town may terminate after written notice and a reasonable opportunity to cure if the contractor materially breaches the contract, fails to meet delivery requirements, becomes insolvent, or fails to provide adequate assurance of performance.

A material exception may render a bid nonresponsive. Failure to disclose material information in responsibility disclosures may affect responsibility. A material exception may render a bid nonresponsive.

The guaranteed delivery date is one of the evaluation criteria for award decisions.

Award decisions will be based on he evaluation criteria outlined in each vehicle package including but not limited to a combination of cab and chassis information, body type, guaranteed delivery date, price, and TMWA operational needs.