Event App Government Bids & RFPs

Proposals are due by 2:00 PM EST on July 16, 2026. The contract term is for an annual term expiring September 30, 2027, with the option for two automatic annual renewals through September 30, 2029.

After recovering documented production costs, the remaining net profit is split 30% to the city and 70% to the vendor. The city's share is remitted within thirty (30) calendar days following the city's review and acceptance of the sales report.

Proposals will be evaluated based on experience and qualifications (25 pts), references (10 pts), merchandise program and product offerings (20 pts), operational and production plan (20 pts), and financial and revenue generation proposal/cost proposal (25 pts). Shortlisted vendors may be invited for a presentation.

Offerors must demonstrate experience in merchandise production and retail sales for festivals and large public events. They must provide a company background, qualifications, experience, proposed merchandise program, operational plan, references, and financial proposal.

Failure to submit required reports, supporting documentation, or commission payments within the required timeframe shall constitute a material breach of this agreement.

A site visit is recommended but not mandatory.

Sample images, mockups, or examples of merchandise programs completed for past similar events are required.

The deadline for written questions is July 6, 2026, by 5:00 PM EST.

Unauthorized contact with city staff, failure to comply with instructions, late proposals, or failure to meet mandatory requirements may lead to disqualification.

The determination that the price is fair and reasonable will be based on a comparison of the contractor's proposal to the independent government cost estimate and the JWCC catalog pricing.

Microsoft is uniquely qualified to be a foundational cloud service provider for Olympus due to its capabilities in identity, cloud native application protection platform services, cloud posture management, security event information management, and multitenant constructs and automation.

If the exception to fair opportunity were not to be approved and a different provider was selected, Olympus would have to be shut down and refactored, impacting customer base including enterprise email message security gateway (EEMSG).

Applications should be submitted two months prior to the planned event start date, with a preference for three months prior. Applications submitted after this window may not receive prioritization or full consideration. The solicitation is open until June 30, 2028.

The state shall have thirty (30) calendar days after receipt of invoice or satisfactory delivery of goods or performance of services to make payment. The state will reject any offer submitted with a condition requiring payment within a shorter period or interest payments greater than allowed by HRS ****.

Applications will be scored based on alignment with HTDC's priorities/mission/initiatives (30 pts), impact/quality of event (30 pts), alignment with HTDC's organization (15 pts), and promotion/partnership opportunity for HTDC (25 pts). Additional points are available for new events, first-time sponsorships, and events on neighbor islands.

Applicants must be compliant with all laws governing entities doing business in the state, including tax clearance, unemployment insurance, workers' compensation, temporary disability insurance, prepaid health care, and certificate of good standing. Compliance is verified through Hawaii Compliance Express (HCE).

A protest shall be submitted in writing within five (5) working days after the aggrieved person knows or should have known of the facts giving rise thereto. A protest of an award or proposed award shall be submitted within five (5) working days after the posting of award of the sponsorship or notice of decline of application.

Applicants are at risk of not receiving an award if they are not compliant with all state laws, as verified through HCE, at the time of award. Failure to answer inquiries regarding facilities, equipment, experience, personnel, or financial status may also lead to disqualification.