Digital Timer Government Bids & RFPs

Deliveries shall be made by September 1, 2026.

Awards will be made to the lowest responsible bidder as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of materials or equipment to be furnished, their conformity with the specifications, the purpose for which required, and the terms of delivery.

Bidders shall have a minimum of two 2 years experience in the refitting of the type of equipment specified to insure proper integration and satisfactory service. The bidder shall supply documentation showing that the bidder has installed and supplied all items being bid in at least three 3 successful projects in the previous year upon the request of the county.

Failure to submit a bid upon the proposal forms furnished by the oneida county purchasing department or submittal of forms detached from the proposal booklet will result in automatic disqualification of bid.

All post-event work must be completed by December 1, 2026. The successful company or team should be prepared to begin work immediately.

Proposals will be evaluated based on provider capabilities to satisfy requirements, demonstrated related experience and qualified staff (35%), technical approach including proven plan to meet deadlines (35%), cost proposal (20%), and three references for clients from projects/events held within the last three years (10%).

Eligible companies must have 3 years in business, and key staff, particularly the project manager, must have 5 years of experience. Proven experience at this level of production is required.

One onsite walk-thru with GWCC, ARC staff, and ARC event contractor is planned.

Respondents are prohibited from contacting ARC staff, board members, or consultants regarding this solicitation outside of the formal Q&A process. Violation of this provision may result in rejection of the submittal.

Compensation for the services is not expected to exceed $70,500.

The delivery schedule indicates delivery before the delivery date of May 15, 2026, for all listed items.

The bid notice states that payment will be made by the offeror's code and mentions discount terms in block 12, but specific terms are not detailed in the provided text.

The solicitation is set aside for small businesses, women-owned small businesses, HUBZone small businesses, and service-disabled veteran-owned small businesses, indicating specific qualification criteria related to business size and ownership.

The bid notice does not explicitly mention a site visit requirement.

The bid notice does not indicate that samples are required.

The bid notice states that the expected final delivery date is 04/30/2026.

The bid notice implies that qualification is based on being the actual manufacturer or a source specified on a source control or selected item drawing, as suitable technical data is not available for other sources.