Event Printing Government Bids & RFPs

The initial contract term shall be for an annual term which will expire September 30, 2027, with the option for two 2 automatic annual renewals through September 30, 2029. The initial contract term shall be for an annual term which will expire September 30, 2027, with the option for two 2 automatic annual renewals through September 30, 2029.

The city of Milton reserves the right to reject any or all bid proposals and to waive technicalities and informalities, and to make award in the best interest of the city of Milton. o make award in the best interest of the city of Milton.

The purpose of this RFP is to select a qualified third party vendor to produce and screen print t shirts and other merchandise on site, manage inventory, and handle all merchandise sales during all operating hours of Crabapple Fest, held annually on the first Saturday in October. select a qualified third party vendor

The city of Milton reserves the right to reject any or all bid proposals and to waive technicalities and informalities. eject any or all bid proposals and to waive technicalities and informalities

Proposals are due by 2:00 PM EST on July 16, 2026. The contract term is for an annual term expiring September 30, 2027, with the option for two automatic annual renewals through September 30, 2029.

After recovering documented production costs, the remaining net profit is split 30% to the city and 70% to the vendor. The city's share is remitted within thirty (30) calendar days following the city's review and acceptance of the sales report.

Proposals will be evaluated based on experience and qualifications (25 pts), references (10 pts), merchandise program and product offerings (20 pts), operational and production plan (20 pts), and financial and revenue generation proposal/cost proposal (25 pts). Shortlisted vendors may be invited for a presentation.

Offerors must demonstrate experience in merchandise production and retail sales for festivals and large public events. They must provide a company background, qualifications, experience, proposed merchandise program, operational plan, references, and financial proposal.

Failure to submit required reports, supporting documentation, or commission payments within the required timeframe shall constitute a material breach of this agreement.

A site visit is recommended but not mandatory.

Sample images, mockups, or examples of merchandise programs completed for past similar events are required.

The deadline for written questions is July 6, 2026, by 5:00 PM EST.

Unauthorized contact with city staff, failure to comply with instructions, late proposals, or failure to meet mandatory requirements may lead to disqualification.

Delivery is required within 3 weeks (15 business days) from the delivery of art to the vendor. delivery 3 weeks ( 15 business days) from delivery of art to vendor.

The City of Edmond uses a Mastercard purchasing card for order placement and payment. Suppliers should anticipate that some or all orders may be paid using the purchasing card. The city does not pay credit card convenience fees. he city of edmond uses a mastercard purchasing card for order placement and payment in many instances. suppliers who accept credit cards should anticipate that some or all orders issued as a result of this bid may bepaid using the purchasing card. acknowledge your acceptance of credit card payments. note: the coe does not pay credit card convenience fees if you charge a fee for credit card usage you mustindicate that in the supplier notes section of your quote.

By submitting your response, you certify that you are authorized to represent and bind your company. by submitting your response, you certify that you are authorized to represent and bind your company.