FY26- FY31 PRE- EMPLOYMENT PHYSICAL EXAMINATIONS - DPS is seeking applications from licensed physician facilities to perform/provide pre- employment medical examinations ( physicals) and evaluations with applicable accompanying documentation for DPS law enforcement candidates.
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This is an open enrollment solicitation for pre-employment physical examinations for law enforcement candidates by the Department of Public Safety of the State of Texas (DPS). Applicants must submit electronic applications. The open enrollment period commences upon publication and remains open through August 31, 2031. Applicants must meet all requirements, possess required experience and certifications, and have the capacity to provide the services. DPS will not allow changes to terms or pricing after contract award. The continuation of the contract is subject to funding availability. Applicants must provide proof of qualifications, including business history, contract experience, and past contracts. Examining physicians must hold a current Texas medical license and have at least three years of experience in pre-employment physical examinations, with training or experience in sports medicine or military/law enforcement medical entrance examination standards. Resumes for all personnel involved are required. Pricing must be submitted on the mandatory pricing schedule. Services include comprehensive pre-employment physical examinations, including bloodwork, urinalysis, vision screening, audiogram, and electrocardiogram. X-rays are required if needed for evaluation of previous injuries. Orthopedic and cardiologist specialist evaluations are required if deemed necessary. Facilities must be located within a 15-mile radius of DPS headquarters in Austin, Texas. Contractors must be available Monday through Friday, 8:00 am to 8:00 pm CT, and process a minimum of 15 candidates per day. All services and required forms must be completed within 10 business days of the initial examination appointment, with specific extension reasons allowed. Weekly reporting is required for each candidate examined. Contractors are responsible for attending DPS orientation for Arrest Control Tactics (ACT) and Physical Readiness Testing (PRT). All services will be conducted at the direction of DPS. A business continuity and disaster recovery plan must be submitted with the application. DPS reserves the right to reject any or all applications and to waive minor informalities. Applications are subject to the Texas Public Information Act. The anticipated schedule includes an open enrollment period from April 24, 2026, to August 31, 2031.
The contractor must complete all services and required forms within ten business days from the initial examination appointment. The open enrollment period closes on August 31, 2031.
The bid notice states that DPS recommends payment by electronic funds transfer (EFT) and requires a completed application for Texas Identification Number and a W9 form. Invoices must be itemized and clearly identify the actual commodities and services provided, and must include the contract/purchase order number, remittance address, and any prompt payment discount offered. DPS will not make any payments until contractor has received approval from DPS's contract monitor.
DPS will screen applications in accordance with the best value standard and will review and screen applications for completeness that demonstrate the eligibility and minimum requirements described in this open enrollment solicitation.
Applicants must possess, meet, and provide proof of requirements including a complete history of the business entity and its facilities, a minimum of three consecutive years of contract experience in providing professional physical examination services for military or government law enforcement candidates, and a minimum of three past contracts similar in size and scope. Examining physicians must hold a current and valid medical license issued by the Texas Medical Board and possess a minimum of three years practical experience in pre-employment physical examinations.
The bid notice mentions that DPS may pursue and enforce any available remedies against the applicant for making any false statement, including disqualifying the applicant's application, immediately canceling any contract awarded to the vendor, or recommending state of Texas debarment. Failure to sign will deem the application nonresponsive.
