High Bay Government Bids & RFPs

The contract start date is September 7, 2026. The bid specifications for the coating work will be prepared as part of the awarded contractor's scope.

The bid notice states that the county intends to award to the bidder selected as the most responsive and responsible bidder whose response conforms to the RFP and meets the county’s requirements.

A bidders conference is scheduled for May 14, 2026, at 10:00 AM via Teams meeting, which is non-mandatory.

The bid notice does not require sample submission.

Questions are due by May 15, 2026, 5:00 PM.

The bid notice states that if delivery time is not stated, vendor is obligated to complete delivery in fourteen (14) calendar days. The response must show the number of days required to place material in the receiving agency's designated location under normal conditions. Failure to state delivery time obligates vendor to complete delivery in fourteen 14 calendar days.

The bid notice states that correct invoices shall be paid net 30 days. Correct invoices shall be paid net 30 days.

The bid notice states that the vendor warrants that all goods delivered under this contract will conform to the requirements of this contract including all applicable descriptions, specifications, drawings and samples, and will be free from defects in design and fit for the intended purposes. Vendor warrants that all goods delivered under this contract will conform to the requirements of this contract including all applicable descriptions, specifications, drawings and samples, and will be free from defects in design and fit for the intended purposes.

The bid notice outlines the scoring criteria for award, including purchase price (30 pts), reputation of the vendor and vendors goods and services (15 pts), quality of the vendors goods andor services (15 pts), extent to which the goods andor services meet the districts needs (15 pts), vendors past relationship with the district (5 pts), impact on the ability of the district to comply with laws relating to hubs (5 pts), total longterm cost to the district to acquire the vendors goods andor services (5 pts), whether the vendors ultimate parent company or majority owner has its principal place of business in tx or employees at least 500 people in tx (5 pts), and any other relevant factors specifically listed in the proposal (5 pts). The following will be used for scoring criteria: purchase price 30 pts reputation of the vendor and vendors goods and services 15 pts quality of the vendors goods andor services 15 pts extent to which the goods andor services meet the districts needs 15 pts vendors past relationship with the district full points given, deducted for poor performance 5 pts impact on the ability of the district to comply with laws relating to hubs 5 pts total longterm cost to the district to acquire the vendors goods andor services 5 pts whether the vendors ultimate parent company or majority owner has its principal place of business in tx or employees at least 500 people in tx 5 pts any other relevant factors specifically listed in the proposal 5pts total points 100 points

The bid notice requires vendors to provide references and indicates that the experience, skill, ability, business judgment, financial capacity, integrity, honesty, possession of the necessary facilities and equipment, bonding, previous experience, reputation, promptness, and the estimated completion or delivery time of all vendors shall be taken into consideration in the awarding of the contract. The experience, skill, ability, business judgment, financial capacity, integrity, honesty, possession of the necessary facilities and equipment, bonding, previous experience, reputation, promptness, and the estimated completion or delivery time of all vendors shall be taken into consideration in the awarding of the contract.

The bid notice mentions that failure to respond may result in loss of eligibility for awarded vendor status to continue providing goods and/or services. It also states that consistent failure to meet delivery promises without valid reason may cause removal from the vendor list. Failure to respond may result in loss of eligibility awarded vendor status to continue providing goods andor services. and Consistent failure to meet delivery promises without valid reason may cause removal from vendor list.

The bid notice states that if you propose an alternate brand, please submit a sample or catalog describing the item. if you propose an alternate brand, please submit a sample or catalog describing the item.

The bid notice states that failure to state delivery time obligates the vendor to complete delivery in fourteen (14) calendar days.

The bid notice states that correct invoices shall be paid net 30 days.

The bid notice states that vendor warrants that all goods delivered under this contract will conform to the requirements of this contract including all applicable descriptions, specifications, drawings and samples, and will be free from defects in design and fit for the intended purposes.

The bid notice states that the following will be used for scoring criteria: purchase price 30 pts, reputation of the vendor and vendors goods and services 15 pts, quality of the vendors goods andor services 15 pts, extent to which the goods andor services meet the districts needs 15 pts, vendors past relationship with the district 5 pts, impact on the ability of the district to comply with laws relating to hubs 0 pts, total longterm cost to the district to acquire the vendors goods andor services 10 pts, whether the vendors ultimate parent company or majority owner has its principal place of business in tx or employees at least 500 people in tx 5 pts, any other relevant factors specifically listed in the proposal 5pts.

The bid notice requires vendors to submit a W9, CIQ form, Edgar certification, and Form **** charter bus services, specific documentation regarding insurance, USDOT number, safety ratings, driver records, and drug/alcohol testing policies are required. For towing services, 24/7 availability, average response time, service area coverage, and fuel surcharge information are needed.

The bid notice states that in case of default by the vendor, the district may, by written notice, cancel this contract and repurchase from another source, and may recover the excess costs by: 1 deduction from an unpaid balance due, 2 collection against the contract andor performance bond, or 3 a combination of the aforementioned remedies or other remedies as provided by law.

The question deadline is **** 08:00 am CT.

The bid notice states that any proposal received after the response deadline of June 11, 2026, at 10:00 AM CT will not be considered.

The bid notice implies that vendors must be able to provide the services described and submit required documentation such as a Conflict of Interest form, W9 form, Form **** instructions, Edgar Certifications, and Insurance Requirements.

An optional pre-bid meeting and site visit will be held on Tuesday, May 19, 2026, at 1:00 PM. Please submit interest for attending under the questions tab.