This is a Request for Quotation (RFQ) for hotel services, including function rooms, catering, and lodging, for an event in June 2026. The event will be held at the American Embassy Jakarta. Bidders must be hotel chain companies with established businesses and permanent addresses in Indonesia. For quotations above $30,000 USD, active registration in the System for Award Management (SAM) is required prior to submission. The contract type will be a firm fixed-price purchase order. The venue must be a four or five-star hotel in Cilegon, Banten, with specific requirements for main meeting rooms, holding rooms, seating arrangements, standard meeting equipment, food and beverage (coffee breaks, lunch buffet), and additional services like stationery and signage. Lodging for 6 single occupancy rooms and 10 twin shared rooms is also required. The period of performance is June ****, 2026. Payment terms are 30 days upon receipt of services and invoices. Quotes must be submitted by May 21, 2026, 10:00 AM to putroa@state. gov.
The event dates are June 13, 2026, with setup on June 12, 2026, and event duration of 8 hours. Lodging check-in is on June 12, 2026, and checkout is on June 13, 2026. The bid notice states, The provider should be at least four five star hotel in Cilegon, Banten. and The bidders must be the hotel chain companies with the offices operating and base in Indonesia.
The bid notice states, Payment Terms 30 days upon receive the services and invoices.
The bid notice states, Award will be made to the lowest priced, acceptable, responsible offeror.
The bid notice states, The bidders must be the hotel chain companies with the offices operating and base in Indonesia. The bidders must have an established business with a permanent address and telephone listing in Indonesia. For a quotation above 30,000 USD, quoters must have an active registration status in the system for award management sam prior to submission.
The bid notice does not mention the submission of samples.