Backup Management Government Bids & RFPs

Invoices are prepared by the contractor listing all work performed for a period and outlining related equipment, materials, and personnel. Invoices are emailed directly to the FEMA Finance Center, the FPM, and the COR. Invoices should be submitted upon completion of each service and no later than 6 days after service occurs.

The contractor shall provide qualifications of key personnel and provide written notification to the CO of the name and contact information of the project manager and alternate.

Furnishing and delivery of all specified UPS hardware shall be made FOB destination within 180 calendar days from the date indicated on the notice to proceed (NTP) issued by the City.

Payments will be authorized by the director after completion of performance or delivery and acceptance by the director of all materials, goods, and services stipulated in the contract or purchase order and after the invoices, in triplicate, are received by the using agency. Payments shall be made no later than thirty (30) calendar days following receipt of the statement for goods received and services completed.

The contractor shall provide a five (5) year total extended warranty for the complete UPS main units and supplemental battery units. This includes comprehensive service and preventive maintenance coverage, repair or replacement costs, contractor's labor, travel expenses, hardware, and parts. It shall also include one (1) preventive maintenance performed each year of the extended warranty.

The City shall award a contract to the responsive, responsible offeror with the lowest total sum bid.

The contractor shall maintain its own service organization and/or have an organized service network, with manufacturer-trained personnel trained in the installation and maintenance of the hardware specified herein. The contractor shall utilize a local field stocking location (FSL) on Oahu to ensure rapid parts availability.

Failure to meet contract requirements will constitute a breach of contract that may result in suspension or debarment, and the exercise of rights and remedies as provided by law.

The offeror shall not include samples or descriptive literature unless expressly requested. Any unsolicited samples, descriptive literature, or attachments will not be examined or tested.

Deadline to submit requests for clarifications/substitutions: June 22, 2026.

An offeror who leaves the fields for brand name, model number, and/or packaging blank physically or electronically shall have their offer rejected as non-responsive. Failure to provide timely information on the offeror's field stocking location may be cause for rejection of the offer.

Proposals must be submitted no later than July 16, 2026, 3:00 p. m. , Central Time. deadline for proposals emailed to ***@***. *. * no later than: july 16, 2026, 3: 00 p. m. , central time

The award will be made based on best value, considering respondents qualifications and experience (35 points), compliance with TDI specifications (40 points), past performance and references (0 or 10 points), proposal content and format (0 or 5 points), and financial capability (pass/fail), for a maximum total score of 100 points. evaluation of proposals under best criteria points value standard cost 25 respondents qualifications and 35 experience compliance with tdi specifications 40 past performance and references 0 or 10 proposal content and format 0 or 5 financial capability passfail maximum total score 100

Respondents must have a minimum of 10 years of experience providing services comparable to those described in the solicitation and experience with at least three individual engagements for similar services. espondent must have a minimum of 10 years experience within imageright providing services comparable to the services described in this solicitation. respondent must have experience with at least three 3 individual engagements for services comparable to the services described in this solicitation.

Proposals may be rejected as nonresponsive and disqualified if they do not meet mandatory requirements, including submission by the deadline, signed title page, inclusion of all addenda, signed execution of proposal, completed conflict of interest form, and completed certification regarding public nature of the proposal. Failure to observe restrictions on contacting TDI staff may also result in disqualification. proposals submitted by email submit to ***@***. *. * tdi will use the date and time stamp on tdis microsoft outlook mailbox to confirm receipt by the deadline. late proposals will not be considered

Responses to this source sought notice are due no later than 06/23/2026, 2:00 PM Central.

All equipment shall include manufacturer warranties. The contractor shall furnish support services in alignment with the awarded maintenance and licensing agreements, including technical support, software updates, and preventive maintenance.

Vendors must be responsible and capable of fulfilling the requirements. Responses must include company information, socioeconomic status, and documentation proving the ability to conduct the services offered.

The vendor is required to conduct a site visit prior to task completion. All site visits must be pre-coordinated and pre-scheduled with the contracting officer. Unannounced site visits will not be honored. The federal government will not incur any costs associated with site visits.

Incomplete responses, lack of documentation proving business capability, or failure to answer all questions within the notice may result in the response not being taken into consideration.