Art Supply Government Bids & RFPs

Production units are to be delivered **** days after contract award. The first article test completion and report submission is due 888 days after contract award.

Payment will be made by the government. Invoices and receiving reports are to be submitted electronically via Wide Area Workflow (WAWF).

Reverse auction evaluation is included on this requirement.

This requirement is a 100% small business set-aside. Only offers from small business firms will be considered.

If the contractor fails to deliver any first article report on time, or the contracting officer disapproves any first article, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause of this contract.

First article test (FAT) is required. One unit is to be tested.

Failure to provide other than cost or pricing data if requested will result in your offer being considered nonresponsive.

Proposals must be received by June 17, 2026, at 5:00 pm Pacific Time. Standard order delivery is expected within **** business days after approval.

City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements to pay contractor.

Vendors shall also identify any warranty coverage related to materials or workmanship, including applicable timeframes.

Proposals will be evaluated based on pricing competitiveness (25%), product quality and durability (25%), ability to meet production timelines (20%), vendor experience and references (15%), customer service and ordering process (10%), and value-added services (5%).

Vendors must have at least 5 years of experience providing embroidery and screen printing services, demonstrated ability to handle both small and large orders, and a portfolio of past work.

Failure to meet timelines may be considered during performance evaluations or contract renewal. Failure to meet quality standards, including repeated delays, inconsistent product quality, or deviations from approved pricing, may result in termination of the agreement.

Sample submission is not explicitly mentioned as required in the RFP, but a portfolio of past work, including samples or photographs of previous products, is preferred.

Proposals that do not address the requirements or scope of work, are incomplete, or are not in conformity or compliance with applicable laws may be rejected.

Annual expenditures are anticipated to range from approximately $45,000 to $75,000.

Delivery deadline is two (2) weeks from delivery of artwork to awarded vendor. delivery deadline is two 2 weeks from delivery of artwork to awarded vendor.

The City of Edmond uses a Mastercard purchasing card for order placement and payment. he city of edmond uses a mastercard purchasing card for order placement and payment in many instances.

By submitting your response, you certify that you are authorized to represent and bind your company. by submitting your response, you certify that you are authorized to represent and bind your company.