The Texas A&M University System is seeking proposals for a comprehensive internet-based Environmental Health & Safety (EHS) Record Management System. The solution should support inspections, compliance reporting, asset and chemical inventory management, and provide visibility into safety issues, incidents, and budgets. Key functionalities include chemical inventory, hazardous waste management, safety inspections, issue logging, asset management, permit management, incident management, training, and reporting. The system must be user-friendly, mobile-compatible, and preferably hosted. Support services, technical functionality, security, performance, and integration capabilities are also specified. Proposals are due by July 8, 2026. The evaluation will be based on best value.
Proposals must be received by 2:00 p. m. Central Time on July 8, 2026.
Payment will be made by electronic direct deposit in accordance with Chapter ****, Texas Government Code (Texas Prompt Payment Act). The member identified in the order form will pay the amount due to the provider.
Provider warrants that the services will perform substantially in accordance with documentation, will not materially decrease in functionality, will not contain malicious code, and will be performed in a diligent, professional, and workmanlike manner.
The award will be made to the respondent whose proposed solution represents the best value to the Texas A&M University System.
Respondents must be qualified and provide a company profile, technical proposal, and vendor qualifications, including at least three client references from the past three years.
The document does not explicitly detail penalties for non-performance, but mentions that a false certification can be grounds for immediate termination of any resulting contract.
The deadline to submit questions is June 22, 2026.
Failure to include required documents, deviations from specifications without clear identification, late proposals, and negative responses from reference checks may result in disqualification.
