Aurora Government Bids & RFPs

The response to this market research notice is due no later than 15:00 MST on Friday, May 29, 2026.

Interested contractors shall submit an overview of proposed solutions and a description of the product their company possesses in accordance with the draft salient characteristics list.

If the requested market research information is not provided, then it will be assumed the entire requirement cannot be met.

The response submission deadline is June 10, 2026, 11:00 AM.

Respondents should demonstrate experience serving aging and disabled populations, and a capacity to uphold ADA compliance, safety protocols, and high standards of customer care.

The question submission deadline is May 29, 2026, 11:00 AM.

The contract documents require that all work be substantially complete by September 20, 2026, with final completion by October 20, 2026.

The city now makes payments through electronic transfers. The successful bidder will be asked to complete the direct payment authorization ACH form upon contract award.

It is the intent of the city to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents, is judged to be fair and reasonable, and to be in the best interest of the city, and does not exceed the appropriated funds available.

Only those qualified prime contractors selected from the previous prequalification process will be allowed to participate in this invitation for bid.

Failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages which are $1,**** per day.

It is the responsibility of each bidder, before submitting a bid, to visit the jobsite to become familiar with local conditions that may affect the cost, progress, performance or completion of the project.

Any questions must be submitted in writing by email to heidi ellis, senior procurement agent at ***@***. *. * questions must be received no later than 2:00 p. m. , MDT, June 2, 2026.

Failure to monitor the Rocky Mountain e-Purchasing system for any addenda may lead to reliance on incomplete, inaccurate, or out of date information when submitting bids, subjecting such bids to automatic disqualification from consideration.

The estimated cost for this project is from $800,**** to $800,****.

The delivery shall be within 30 days from the time of award, and equipment shall be delivered to the Rocky Mountain Regional VA Medical Center located at **** N. Wheeling Street, Aurora, CO **** hours of operation are Monday-Friday, 0700hrs-1500hrs, excluding federal holidays.

The contractor shall provide all manufacturer's warranty with products upon delivery. The warranty shall commence upon acceptance by VA representative and verification of operational functionality, and shall include all travel and shipping costs associated with any warranty repair.

Interested vendors should advise of 1 business size, 2 place of manufacture, and 3 point of contact information. To be considered as a small business for NAICS code ****, the size standard is **** employees. All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www. ***. *. *

The installer agrees to repair or replace plantings and accessories that fail in materials, workmanship, or growth within a specified warranty period. For trees, shrubs, and ornamental grasses, the warranty period is 36 months from the date of substantial completion. For ground covers, biennials, perennials, and other plants, the warranty period is also 36 months. The warranty covers death and unsatisfactory growth, structural failures, and faulty performance of tree stabilization and edgings, except for defects resulting from abuse, lack of adequate maintenance, or neglect by the owner. A limit of one replacement of each plant is required, except for losses or replacements due to failure to comply with requirements. An extended warranty equal to the original warranty period is provided for replaced plant material.

The installer must be a qualified landscape installer whose work has resulted in successful plant establishment. They must hold a state landscape contractor license, be a member in good standing of specific professional organizations (ALCC, NALP, or AmericanHort), and have five years of experience in landscape installation. The installer must also maintain an experienced full-time supervisor on-site and have personnel certified by NALP. Pesticide applicators must be state-licensed and commercial.

Samples for verification are required for organic mulch (1-quart volume), mineral mulch (2 lb), and weed control barrier (12 by 12 inches). For organic mulch, samples should be in sealed plastic bags labeled with composition by percentage of weight and source, representing typical lot quality, color, texture, and organic makeup. For mineral mulch, samples should be in sealed plastic bags labeled with the source, indicating color, texture, and makeup. For weed control barrier, a 12 by 12 inch sample is required.