This is a Request for Quote (RFQ) for air filters, brand name or equal, issued by the Department of Veterans Affairs. Quotes are due by 10:00 AM MT on May 15, 2026, and must be submitted via email. The government reserves the right to make no award. Questions are due by 10:00 AM MT on May 5, 2026. The solicitation is for commercial items and anticipates awarding a firm-fixed-price contract. Delivery is to be FOB destination at the Rocky Mountain VA Medical Center in Aurora, CO. Offerors must be an OEM, authorized dealer, distributor, or reseller, and provide authorization letters if quoting items from different manufacturers. Gray market and counterfeit items are not acceptable. Awards will be made on an all-or-nothing basis. The contract period includes a base year and four option years.
The deadline for submitting quotes is 10:00 AM MT on May 15, 2026. Delivery of the air filters is to be FOB destination at the Rocky Mountain VA Medical Center.
The bid notice mentions submitting invoices through Tungsten in accordance with invoicing instructions provided under the contract administration data of the order. It also states that the government may provide accelerated payments to small business subcontractors and has a fast payment procedure.
The bid notice states that all software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government considering price and other factors, specifically technical capability or quality of the item offered and price.
Offerors shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services, verified by an authorization letter or other documents from the OEM.
The bid notice states that in the event of the contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the contractor or subcontractor may be declared ineligible for further government contracts.
The deadline for all questions is 10:00 AM MT, May 5, 2026. All questions must be submitted in writing no later than the question cutoff date marked above.