Texas Woman's University (TWU) is seeking proposals for turnkey event production and management services. The contract term is anticipated to be three years, with an option for one additional year. Proposals are due by June 30, 2026, at 2:00 PM CT. The services include creative direction, event concept development, staging, technical production, audiovisual, lighting, sound, scripting, motion graphics, show management, and overall event execution. The award will be based on the best value to TWU, considering various criteria including cost, experience, and qualifications. Historically Underutilized Business (HUB) subcontracting plan is required. Late submittals will not be accepted. Proposals must be submitted online via TWU's electronic bidding portal.
Proposals must be received before June 30, 2026, at 2:00 PM CT. proposal must be received before: june 30, 2026 at 2: 00 pm ct
All invoices will be paid net thirty (30) days in compliance with Texas laws. all invoices will be paid net thirty 30 in compliance with texas laws.
The contractor warrants that goods delivered are merchantable and fit for use, and services are free from defects in workmanship and conform to contract requirements. he contractor warrants and implies that goods delivered to twu under the contract are merchantable and fit for use for the particular purpose set forth in the contract.
The award will be based on the proposal judged to be in the best interest of TWU, considering purchase price, reputation, quality, meeting TWU's needs, past relationship, HUB impact, total long-term cost, and other relevant factors. any contract resulting from this request shall be awarded to the proposer providing the best value to twu.
Proposers must have a minimum of 2 years of experience producing large-scale institutional, nonprofit, higher education, or managing campaign celebration events and providing turnkey event production services. minimum 2years experience producing largescale institutional, nonprofit, higher education or managing campaign celebration events and providing turnkey event production services
Failure to comply with HUB regulations may result in immediate cancellation of any contract. Failure to submit a complete HUB subcontracting plan will result in rejection of the submittal. failure to comply with any provision of the state or universitys hub regulations may result in immediate cancellation of any contract.
Any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer. any actual or prospective proposer or vendor who is aggrieved in connection with the solicitation, evaluation or award of a contract may formally protest to the chief procurement officer.
Proposals with conditional clauses, alterations, or irregularities may be disqualified. Engaging in prohibited communications with TWU personnel may lead to disqualification. Failure to sign the execution of offer will be a basis for disqualification. proposals which are qualified with conditional clauses or alterations or items not specified in the rfp documents, or irregularities of any kind, are subject to disqualification by twu at its option.
