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This is a Request for Proposals (RFP) from the City of Lubbock, Texas, for landscape maintenance and bird mitigation services for the North Overton Public Improvement District. Proposals can be submitted electronically via the Bonfire portal or in hard copy. The submission deadline is May 14, 2026, prior to 3:00 PM. A pre-proposal meeting will be held via teleconference on May 5th. The contract term is one year with four one-year extension options. Offerors must familiarize themselves with all RFP documents and requirements. The City reserves the right to postpone the date and time for accepting proposals through an addendum. Proposals will be evaluated based on qualifications/experience (50 points), project approach (20 points), and price (30 points). Specific requirements include detailed project descriptions, references, proposed onsite approach, project schedule, and organizational structure. Insurance requirements are detailed, including commercial general liability, automobile liability, and workers' compensation. The RFP also outlines detailed specifications for turf maintenance, tree maintenance, irrigation, seasonal color plants, planting bed maintenance, backflow assembly maintenance, trash receptacle maintenance, hardscape and concrete area maintenance, lighting, bird mitigation, and sanitation. Prohibited practices for bird mitigation include lethal control measures and the use of poisons. Cleaning standards for bird droppings are specified, along with health and safety protocols. A seasonal maintenance schedule for bird mitigation is provided. Offerors must also comply with various Texas Government Code sections regarding boycotting Israel and companies doing business with Iran, Sudan, or foreign terrorist organizations. Conflict of interest disclosures and certificate of interested parties are required. All costs related to proposal preparation are the responsibility of the proposer.
The sealed proposals and electronic submittals shall be received until May 14, 2026, prior to 3:00 PM. Please allow time to upload required documentation; 24 hours in advance is recommended.
The contractor shall receive compensation for services provided on a monthly basis. Upon the end of each month, during the contract period, the contractor shall submit an invoice to the business development director.
Selection shall be based on the responsible offerors whose proposal is determined to be the most advantageous to the City of Lubbock considering the relative importance of evaluation factors included in this RFP.
Qualifications will be evaluated based on experience, with a minimum of three most recent projects and provided references required. The proposal should describe the offeror's specific expertise in areas pertinent to the project, including a listing and brief description of similar projects completed.
The contract may be terminated due to breach of contract if the contractor fails to remove waste materials within 48 hours after written notification. Any penalties, fines, or citations for watering ordinance violations shall be paid by the contractor.
A pre-proposal meeting will be held on May 5th at 11:00 AM via teleconference. While the meeting is not mandatory, it is the proposer's responsibility to attend.
All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested.
