Tom Green County Bids, TX

The bid opening, which is the deadline for submissions, is scheduled for May 21st, 2026, at 2:30 pm CDT. The bid notice states close date: may 21st 2026, 2: 30 pm cdt.

The bid notice requires several forms for submission, including Conflict of Interest Questionnaire, Contact Information Form, IRS Form W9, Debarment and Suspension Certification Form, Local Preference Consideration Application, Certificate of Insurance, Vendor Compliance on Reciprocity Form, Prohibited Contracts Form, References, and Certification Federally Funded Projects. The bid notice states listed below are the documents and information needed to complete your submission: required forms.

The approximate purchase amount for this equipment financing is $45 million. The bid notice states approximate purchase amount will be 45 million.

The period of performance for this requirement is one hundred twenty (120) calendar days after notice to proceed.

Award will be made to the lowest priced technically acceptable proposal meeting the technical acceptability standards contingent upon contractors responsibility determination.

The government will evaluate proposals for technical acceptability but will not rank the proposals by the non-price factors.

The site visit is scheduled for 07 May 2026 @9:00 am CDT. The site visit will take place at Goodfellow on Ft Griffin Ave in front of building 430.

Questions will be due by 13 May 2026 @12:00 pm CDT.

The district anticipates the work to take place during the summer/fall of 2026, with the requirement that items must be delivered and in place by 11/20/2026.

The acoustical panel warranty is for thirty (30) years from the date of substantial completion for ceiling systems, covering sagging, warping, mold, mildew, rusting, and manufacturers defects. The contractor will provide a full 12-month warranty on installation from the date of final acceptance.

The bid will be awarded based on the best value for the district, with scoring criteria including purchase price (40%), reputation of the vendor (5%), quality of goods/services (5%), extent to which needs are met (20%), past relationship (10%), total long-term cost (10%), and any other relevant factors.

Contractors must have a minimum of three years of documented experience and be approved by the manufacturer for installer qualifications. For communications cabling, contractors must have a minimum of five years of recent experience and personnel certified by BICSI. For public address systems, contractors must have a current manufacturer installer certification, show proof that PA system integration is their primary function, and support a trained maintenance force locally.

Failure to pay the appropriate prevailing wage rate or higher may subject the contractor to penalties as set forth in section **** of the Texas General Government Code. If cable is found to be contaminated with paint or other agents, it shall be replaced at the contractor's cost. Any cable found to be deformed due to violation of bend radius requirements shall be replaced at the contractor's sole expense.

A pre-bid meeting will begin at the administration building at 9 AM on Wednesday, 05/13/26, immediately followed by walks of Central High School, Oakes, and Ft. Concho Elementary. Additional walks may be scheduled through the district.

Submittals shall include samples: minimum 6-inch x 6-inch samples of specified acoustical panel and 8-inch long samples of exposed wall molding and suspension system, including main runner and 4-foot cross tees.

All questions shall be submitted no later than 2 PM on 5/15/26 to ensure they are answered.