Cleveland County Bids, OK

The proposal due date and time is May 15, 2026, at 4:30 PM CDT. The services are expected to commence as soon as possible after award.

Selection will be based on best value, considering qualifications, experience, proposed approach, and cost.

Proposers must demonstrate a minimum of two years of experience providing bookkeeping/accounting services to governmental entities or public authorities, expert-level proficiency with Sage 50 accounting software, and specific knowledge and experience with GASB/GAAP for governmental public finance, public debt accounting, and financial reporting.

The selected provider must perform all work onsite at the county offices for a minimum of 8-10 hours per week and must be available for every third Monday from 10:00 am to 11:30 am for authority meetings or as otherwise directed.

Questions must be submitted in writing via email by May 4, 2026.

The bid term for Option 1 is from June 1, 2026, through August 31, 2026. For Option 2, the vendor agrees to start construction within hours/days after notification by the county.

The bid notice states that for prompt payment of all invoices, the original invoice with reference to the Cleveland County Purchase Order number should be submitted to the ordering agency. Payment will be processed upon receipt of a properly executed invoice and receiving report. If the invoice totals $25,**** or more, a specific affidavit must be filled out, notarized, and attached to the original invoice.

The contractor shall guarantee workmanship and materials, but shall not guarantee asphalt failure due to subbase failure.

The county shall evaluate bids and award a contract based on lowest and best criteria, which includes operational cost, quality, technical competency, delivery schedule, and vendor experience, among other factors.

Bidders are expected to examine the solicitation, statement of work, instructions, and all amendments. A notarized sworn statement of non-collusion is required. The awarded vendor must supply all required bonds, statements, and insurance.

The bid notice mentions that in the event the apparently successful bidder fails to execute letters of credit or insurance, the cost of republication, actual expenses incurred due to default, and the difference between the low bid and the subsequently awarded bid (up to the amount of the bid bond) shall be forfeited to the county.

The contractor shall provide at his own expense a walkthrough with the county agent prior to paving to point out any areas that may fail.