Cleveland County Bids, OK

The bid proposals will not be accepted after 1:45 p. m. , April 15th, 2026.

The bid notice states that the city reserves the right to accept the bid which, in the judgment of the city, is the best for the application of needs, materials and services, as covered in the specifications, and is deemed the best overall for the good of the city.

The bid notice states that any contractor arriving after 10:00 a. m. or is not on the signin sheet will be disqualified and will not be permitted to submit a bid.

The bid notice states that there will be a mandatory prebid conference at 10:00 a. m. , April 2nd, 2026, in the city council chambers, moore city hall.

The bid notice does not explicitly state a delivery deadline for proposals. However, it mentions a mandatory pre-bid conference on April 2nd, 2026, at 10 a. m. , and disqualifies contractors arriving after this time, implying this is a critical date for participation.

The City of Moore agrees to pay the contractor for invoices submitted in accordance with the normal payment of claims. The contractor will submit weekly invoices for completed work to the City of Moore within five business days of the end of each week.

The City of Moore will evaluate all proposals received and reserves the right to waive any informalities or irregularities and select the proposal that best suits the needs of the City of Moore.

Contractors shall be in good standing with the City of Moore and shall include in the bid packet: a current audited financial statement, description of their company's capabilities, their qualifications to perform this type of work, and a list of at least three references for which they have performed this type of work.

The bid notice describes conditions that constitute a default by the contractor, which may lead to termination of the contract. It also states that the city may terminate the contract for convenience with 90 days written notice.

All contractors must attend the mandatory pre-bid conference on April 2nd, 2026, at 10 a. m. , in the City Council Chambers, Moore City Hall, 301 N. Broadway, Moore, Oklahoma. Any contractor arriving after 10:00 a. m. and is not on the sign-in sheet will be disqualified and will not be permitted to submit a bid.

The bid notice does not mention any requirement for sample submission.

The bid notice does not specify a deadline for challenges or objections.

The bid closing date is April 9, 2026, at 4:30 p. m. The bid opening date is April 13, 2026, at 1:00 p. m. The bid prices will be firm for thirty (30) calendar days from the bid opening date. The awarded contractor must be willing to work with Cleveland County on all scheduling to make a lesser impact to the employees and business of the county. The contract award may be terminated by either party upon thirty (30) days advance written notice to the other party, but if any work or service is in progress, the contract may be extended until said work or services are completed and accepted.

The bid notice states, Payment will be made when the units are installed and 100 operational. For prompt payment of all invoices, please submit the original invoice with reference to the Cleveland County Purchase Order number, to the ordering agency. Upon receipt of properly executed invoice and receiving report from the ordering agency, payment will be processed. If the original invoice and receiving report are received by the invoice clerk by 11:00 a. m. on Fridays, payment will be processed for the following second Monday.

The bid shall include a minimum 2-year warranty for labor and a minimum of 2-year warranty on equipment.

The county shall evaluate bids in response to this solicitation and will award a contract based on lowest and best criteria in accordance with Oklahoma statutes. This includes, but is not limited to, operational cost, quality, technical competency, delivery and/or implementation schedule, maximum facilitation, data exchange and/or integration, warranties, guarantees, return policy, vendor stability, best solution to proposed planning documents and/or strategic program, vendor experience, vendor prior performance, vendor expertise with similar scope, extent and quality of proposed participation and acceptance of all user groups, proven methodology and tools, innovative use of current technologies and quality results by vendor.

A licensed contractor must perform the construction. All work performed, including equipment and materials furnished, shall meet requirements and recommendations of applicable portions of governing local, state and national ordinances, codes and regulations. An executed business relationship affidavit and noncollusion affidavit are required from all bidders. The awarded contractor shall execute a contract with Cleveland County within fifteen (15) days from the date of the bid award.

The bid notice states, Termination by the county for cause, default, or negligence on the part of the bidder shall be excluded from the foregoing provision termination costs, if any, shall not apply. The thirty 30 days advance notice requirement is waived in the event of termination for cause. It also mentions, Immediate termination shall be administered when violations are found to be an impediment to the function of the county and detrimental to its cause, or when conditions preclude the 30day notice.

A mandatory pre-bid meeting shall be held at the Cleveland County Courthouse in the Commissioners Conference Room in Suite W235 located at 201 S. Jones, Norman, OK **** on Tuesday, March 31, 2026, at 10:00 a. m. Bidders whom do not attend the mandatory pre-bid meeting will not be eligible to bid.

Questions about the project may be emailed to Brian Wint, Project Manager at ***@***. *. * or call **** cutoff will be at 10:00 am on April 2, 2026. Reply will be posted by April 3, 2026, at 10:00 am.

The bid closing date is April 9, 2026, at 4:30 p. m. The bid opening date is April 13, 2026, at 1:00 p. m. The bid notice states, all bids will be opened at 1:00 p. m. , monday, april 13, 2026.

The bid notice states, For prompt payment of all invoices, please submit original invoice with reference to the Cleveland County Purchase Order number, to the ordering agency. Upon receipt of properly executed invoice and receiving report from the ordering agency, payment will be processed.

The bid requires a minimum 2-year warranty for labor and a minimum of 10-year warranty on glass and spandrels.

The county shall evaluate bids and award a contract based on lowest and best criteria in accordance with Oklahoma statutes.

Bidders must submit a notarized sworn statement of noncollusion and an executed business relationship affidavit. The awarded contractor shall furnish permits, performance bond, labor and materials payment bond, and certifications of insurance.

The bid notice mentions that ermination by the county for cause, default, or negligence on the part of the bidder shall be excluded from the foregoing provision termination costs, if any, shall not apply.

There will be a mandatory onsite pre-bid meeting on March 27, 2026, at 10:00 a. m. at the Cleveland County Election Board.

Questions about the project may be emailed by April 2, 2026, with answers posted on April 3, 2026, at 10:00 a. m.